Training / AGM weekend 18th/19th February - DETAILS
OYT South's Annual General Meeting will take place on Sunday 19 February 2006 at 14.00 hrs at TS Hornet Sea Cadet Unit, Royal Clarence Yard, Weevil Lane, Gosport. You can find the agenda at the foot of this email – please come along if at all possible.
The rest of the programme for the weekend is rapidly coming together. Thanks to all those who have booked places on the training courses on Saturday 18th February. These will all be held in TS Hornet Sea Cadet Unit, too, from 9am to 5pm. Lunch will be provided, for a small charge, or you are welcome to bring your own. The sea cadets will probably need an idea of numbers for lunch, so please email me if you want to eat with us.
Those booked on courses, as far as I know, are as follows – please let me know ASAP if you think anything here is wrong:
GMDSS: Dave Heffer, John Snowden, John Smith, Philippe Chandless, Vic Stephens and Julian Jansen van Rensburg. This course costs £30 plus £22 exam fee. There is a small bit of homework for you to do in advance, so we’ll be sending this out shortly. You will also need to bring a passport photo for your GMDSS licence. Sorry, no more spaces on this course now but if anyone else wants to do it, please let me know, in case someone drops out.
Radar: Cathy Lacey, John Parkin, Alex Evans, Tim Deverson, Colin Stephens, Fraser Old, Rob Harwood. Cost £40. Two spaces left – email me if you want one.
First Aid: Leonie Warnick, David Salmon, Mark Boggis, Martin Skipper, plus a group of five people coming with Yvonne Taylor. I also have two tentative bookings awaiting confirmation – Graeme Cole and Contact Marine – please let me know if you want to come! Cost £30. We can take up to 24 people on this course so there’s plenty of room if anyone else wants to come – please email me.
Workshop session: For those of you who already have all your qualifications, plus shorebased supporters who would like to come and be sociable on the day but don’t need to do one of the courses, there’s the option of an afternoon session looking at how we can strengthen OYT South – particularly brainstorming new ideas for fundraising. This will be not just about the big grants that we need to win, but also about how to raise the odd £50 or £100 here and there so that we can spread suggestions around to people, especially when considering a deserving young person who cannot afford to sail without financial help. This session will only run if a few people sign up for it, so please email if you are interested. The idea is that you could come along to have lunch with people doing all the other courses, and then the session will start at 2pm. No charge!
On Saturday evening, we are organising a meal in an affordable local restaurant which David Salmon says does very good food. I hope lots of people will want to come – again, please let me have an idea of numbers.
Accommodation on Saturday night: please can anyone living locally who might be able to put people up for the night let me know!
On Sunday, we are aiming to run a full group session from 11am to 1pm (details to follow but all welcome). Then there will be lunch (please let me know about numbers, again), and the AGM will start at 2pm.
We are hoping to see lots of people for some or all of the weekend – whether you are new to OYT South or a long-time supporter, please do come along!
The big news this week is that Special K, who has been volunteering for us full time for much of the last refit and all this refit, and also sailed with us a lot last season, has got a job and will be leaving us very soon. She is going up to Scotland as first mate of the Gordonstoun school boat, Ocean Spirit of Moray. This is a very smart boat so Special K will undoubtedly miss the unique atmosphere of the John Laing refit. Scurrilous rumour suggests that Ocean Spirit’s refit consists merely of cleaning and polishing, and there are moves to rename Special K “Buffy” in honour of the task….Anyway, I’m sure everyone in OYT South would like to thank Special K for all her efforts. Your time with has been enormously valuable and is hugely appreciated. It really won’t be the same without you!
Two other small bits of people news: ex-staff bosun Craig Dickerson has been in touch from the ski slopes which are his home for the season and apparently all is well and he is having a good time. It is very important that he doesn’t suffer any skiing injuries as we are all eagerly anticipating his parachute jump (his leaving present from OYT South) when he gets back to the UK.
And Dawn Marshall is in Australia – though we look forward to having her back so she can sail with us this season!
The gas locker is finished; loads of work has been done in the skipper’s bilge; the fuel has been transferred so we can start work in the fuel tank next week; work is well under way in the cockpit locker; the dorade boxes are being painted, and the hull under the waterline has been filled. Lots of work has been done on the masts; and Tim Deverson has been hard at work on the running rigging. Otherwise, refit heroes this week have been Wolf, Dings, Gizmo, Special K and Graeme Cole.
Obviously Special K is in many ways irreplaceable, but in her absence we shall be pretty desperate for extra help at the refit. Please think about whether you could possibly do any more, and give Wolf a call on 07771 771864.
Thanks to all those who have contributed to the cost of this year’s refit – but we still don’t have all the funds we need so it’s not too late to help! Send cheques payable to OYT South to David Salmon, or phone him with a credit card donation (OYT South, Spur House, 1 The Spur, Alverstoke, Gosport, Hants PO12 2NA, tel 0870 241 2252 ).
Sea staff bookings
I’ll be confirming dates very shortly for most of those who had made provisional bookings or expressed a preference about assessment dates.
But there are still lots of spaces on the sea staff programme so please do get in touch with me as soon as you know when you would like to sail. Early season gaps currently include:
20-24 March – need second mate and third mate.
25-31 March - need second mate
1-6 April – need first mate
7-12 April – need first mate
13-19 April – need first, second and third mates
It should be possible to fit in some more assessments so I’m still keen to hear from new volunteers who are interested in qualifying as watchleaders this year. But whether you are new to John Laing or just looking for extra experience, please sign up for one of the trips set aside for staff and potential staff (anyone is welcome to do either or both):
· Mates training weekend 21-23 April (£150) – only ONE spaces left
· Adult familiarisation voyage 30 April to 5 May (£275) – 10 spaces left
The prices for these two voyages include £30 annual membership and £70 annual mates sailing fee, so once you’ve paid this you can sail as often as you can manage in 2006 at no further cost. The familiarisation voyage is also open to people who may not want to be sea staff or sail with young people, but would still like an opportunity to sail in John Laing and find out more about how we work.
Berth availability on the website should be updated any day now.
There are lots of spaces for both groups and individuals later in the season, but for those who can’t wait to go sailing: anyone looking for a full boat booking for a group of 12 people in the early part of the season might consider 13-19 May, for £375 per person. Early season spaces for individuals or smaller groups include 7-12 April, which has still has eight places available at £320 each. There are also just a few places left on 1-6 April (£320) and 13-19 April (£375).
Call 0870 241 2252 for up-to-date availability and to make a booking – you can pay your deposit by credit card over the phone to secure your place.
Anyone looking for something a bit more adventurous over the summer should consider one of the legs of the Tall Ships Race series:
4-8 July, Southampton to St Malo, £290 – delivery to race start. Arriving in St Malo gives the crew a chance to see all the hundreds of vessels assembled for the race.
9-21 July, St Malo to Lisbon, £830 – first race.
22-28 July, Lisbon to Cadiz, £420 – cruise in company with the rest of the fleet.
29 July to 8 Aug, Cadiz to La Corunna, £700 - cruise in company with the rest of the fleet.
9-19 Aug, La Corunna to Antwerp, £700 – second race.
Tall Ships rules allow us to take a maximum of four 15-year olds on each leg for these five voyage; all other crew members must be aged 16-25. As ever, most of our other voyages are open to people aged 12-25.
For bookings, call the office on 0870 241 2252 or email email@example.com.
Marketing day sails
We will be running two more marketing day sails, on Sat 6th and Sun 7th May this year. If you know anyone who would like to see the boat in action, with a view to booking a new group for a voyage, donating some money, or supporting us in other ways, please spread the word and make sure any new contacts know they would be welcome on one of those days (and either keep me or David Salmon informed). These days are also open to existing OYT South supporters who prefer not to come on full voyages but would like a short taste of life at sea in John Laing.
Dates for your diaries
18-19 February: Training weekend and OYT South AGM
17 March: shakedown weekend – make sure you have done your stint at the refit before this date!
20 March: first proper voyage begins.
20 April: maintenance day, Southampton.
Don’t forget the OYT South link to Amazon – click on the Amazon logo at the bottom of the OYT South home page (www.oytsouth.org) and a proportion of any money you spend will be donated to us – at no extra cost to you!
The Directors of Ocean Youth Trust South
Annual General Meeting will take place on
At TS Hornet Sea Cadet Unit, Royal Clarence Yard,
Weevil Lane, Gosport.
2 Apologies of absence received
3 Minutes of last meeting 20 February 2004
4 Chairman’s Report
5 Treasurer’s Report and presentation of accounts for year ending 31 October 2005
6 Resignation of Directors on rotational basis and election of co-opted member approved to board (co-opted Nov 2005)
7 Nominations for Directors/ Trustees
8 Appointment of Auditor
9 Items advised within 14 days prior to AGM for inclusion of meeting
10 Date and time of next meeting
11 Close of meeting
Please note: - Everyone is welcome to attend, but only paid up members may vote on any resolution presented to the members.
Nominations for election to board of Trustees must be received at office at Spur House 14 days prior to the meeting, (5 February 2006) and must be agreed with nominee before submission.
Light refreshments will be available before commencement of meeting.
Any item to be raised at the AGM must be forwarded in writing 14 days (by 5 February 2006) prior to meeting.
Please notify the office on Tel: 0870 241 2252 or e-mail firstname.lastname@example.org if you will be able to attend or to tender apologies.