Typical refit images!


OYT South bulletin 19th January 2007

In this Bulletin

2007 AGM
The official notice and agenda for OYT South's Annual General Meeting on Sunday 18th February at 1430 is at the foot of this newsletter.

Anyone planning to stand for election as a new Trustee should formally notify the office by Tuesday 30th January.

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Basic Food Hygiene Certificate
We are still hoping to run the course leading to the Basic Food Hygiene Certificate at the training day on Saturday 17th February. However, as those who have booked on the course have already been informed, the numbers of people booking currently leave this course just on the edge of being viable. We really need a few more people to make it happen at a sensible price per head.

It has been pointed out that the low level of interest may be due to the fact that it is not a compulsory qualification for OYT South sea staff. However, it is a recommended qualification for mates at all levels, and we would very strongly urge all sea staff to get this qualification if you possibly can. So please do think about whether you can come and do this course on 17th February, and email me as soon as possible. The cost should be no more than £45 per head but we hope to get it down to £40 at most if we can fill a couple more places. You can certainly invite non-OYT friends to book if they are interested. Please help!

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Refit 2006-7: volunteers needed
Eight weeks to go! John Laing should be back in the water on March 7th, with the coding inspection (vital to allow us to sail with young people this year) booked for March 15th, the shakedown voyage starting on March 16th and voyages available for young people from March 19th.

Lots and lots of help still needed - phone Wolf as soon as possible on 07771 771864 to arrange when you can come. Don't leave it to the last minute!

Thanks to all those who have been to help Wolf and Laura over the last week: Liz Key, Julian Jansen van Rensburg, Anthony Fawcett, Chris from Contact Marine, Tom de la Haye (Laura says I should include his full name: Thomas Robert Nelson de la Haye), Chris Morris, Di Roberts, Rob Harwood, John Parkin, Fraser Old, Phil Runchman and another group from the Wheatsheaf Trust: Alistair, Luke, Ali, Mark and Ashley.

In order to thank Fraser properly, Wolf has to come out of the closet about one of John Laing's secret assets - yes, there is a shower on board, but it is in the skipper's cabin....Anyway, during the last season, one of the relief skippers stepped in the shower tray, which gave way, and Fraser has been fixing it. Unfortunately this has become a fairly major task as the wood had given way underneath, and other problems have been exposed, including corrosion in the mizzen mast step. It is good news that we have found this and now have the chance to put it right, but on the other hand it is all extra work!

Everyone else has been working hard too. Chris from Contact Marine has put a new hole in the boat as part of re-siting the heater exhaust. Liz has been taking the paint off the coachroof. Laura has had lessons in metals from Fraser and electrics from John Parkin, all of which left her brain so overloaded that she managed to shrinkwrap her angle grinder by having it running too close to a loose sheet...John has rigged an emergency back-up to the emergency back-up VHF aerial and rewired the VHF deck repeater; the team have put a first coat of paint on all the woodwork in the crew quarters and half painted the port mates' cabin; Rob Harwood has done great work in the cubby hole between the cockpit locker and the gas locker - both of which are now themselves ready to paint; the fore-hatch is also ready to paint; the mid-hatch is ready to be primed; the dorade vents are ready for a second coat of primer; the toilet bilges are ready to paint - and we have (still) almost finished filling and fairing the deck, and the hull below the waterline.

Perhaps the best news of the week, however, is that the tenting again survived horrendous winds, this week even worse than last week. Wolf says that for the tent to stand up to this week's weather was truly amazing - the metal scaffolding was flexing - so huge credit to IMS Shrinkwrap, who built it.

Please do come and help at the refit if you possibly can. Sea staff - don't forget that people who have been to refit get booking priority over those who haven't been, so if you want to sail this year, it is really important to come and lend a hand - or let us know if you have a really good excuse.

For more information on how the refit works, who can come and what volunteers can do, see here.

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Financial appeal
If you haven't already made a contribution to the refit appeal, PLEASE help us if you can. It is a very expensive job to keep John Laing in good condition, as well as keeping voyage prices down at a level which our crew members can afford - especially those from deserving or disadvantaged backgrounds. See below for how to pay.

To see how refit donations are spent, you can find a pdf of the Appeal leaflet here. It's already out of date as more donations have come in since it was written, but it will certainly give you an idea of how refit funding works!

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Paying for voyages, subscriptions and donations
OYT South has a PayPal account which allows you to make secure payments via our website. You can also pay by credit card over the phone, or by sending a cheque, or we can invoice you. See here for details of how you can pay.

Please do not pay for a voyage without checking first with the office that there is a suitable space for you. We might have sold a few berths since the list was last updated, and in any case the office can give you other useful information - for example, you might prefer not to book on a voyage where you are 22 and everyone else is 12, or the other way round.

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Shorebased training
Thanks to all those of you who have booked places on February 17th. Here's the latest on the various courses:

The GMDSS radio course is FULL. For those who have booked, this will cost £50 (+ £22 exam fee). 

The Radar course is FULL. For those who have booked, this will cost £50 including £10 for RYA course notes.  

The First Aid course MAY have one spare space (I am awaiting confirmation on a provisional booking) – let me know if you would be interested if this place becomes available. This course costs £40 per head. 

The Sea Survival course could possibly take another couple of people. This will cost £70 (which includes the cost of the swimming pool for your life raft practice). You will need to bring clean oilskins or other suitable outer gear which you can wear in the swimming pool. 

The Basic Food Hygiene course NEEDS just one or two more people, though there is space for up to seven more (see above) - PLEASE book if you can.

Email me for bookings.

The Sea Survival course will be held at KTY Yachts, Universal Marina (Sarisbury Green, Southampton), the others will be held at the Sea Cadet Unit in Gosport. The Sea Survival group can bring packed lunches or use the marina café; for the Gosport courses, you can choose between packed lunches or a cheap meal at the Sea Cadet unit (please let me know if you want the Sea Cadet unit lunch).

 There will be a social gathering (drinks and a meal in a pub) in Gosport after the courses end. I'll need to know numbers (especially for the meal) so please let me know if you will be staying on for part or all of the evening.

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Sea staff bookings

Qualified sea staff and those who have already been recommended for an assessment - please email me A.S.A.P. with dates when you would like to sail this year. It helps if you can give me as many options as possible, so I can fit people around each other. If your availability is limited (e.g. university holidays only), then the sooner you email me, the better.

Some voyages - particularly assessment berths - are booking up very fast, so please don't leave it too long before emailing me.

Please note that most people should have paid their annual membership (£30) and annual sailing fee (£70) before you can book, though special consideration is possible for the unwaged and others who really can't afford this - just let us know.

New sea staff and those doing assessments this year MUST have completed an application form and a Criminal Records Bureau background check before you can sail - details here. But please note that filling in your application form and getting your CRB check done just puts you on the list of people eligible for voyages - you MUST contact me about dates if you want to sail this year.

And those over 65 must also now have an ENG1 medical before you can sail - let me know if you need advice or information about arranging this.

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Training voyages for sea staff and new prospective sea staff

The mates training weekend, 30 March to 1 April, is full, but I have set up a reserve list in case anyone drops out. 

There are two spaces on the adult training voyage 17-22 April (£275) - email me to book. This is the ideal trip for people new to OYT South who want to see how we run our voyages and get used to the boat before committing to training as a watch leader.

The next training voyages for prospective sea staff will be in September:

7-9 Sept (£150) - 12 places
10-14 Sept (£275) - 11 places

Prices include £30 annual membership and £70 mates sailing fee - which means that any other voyages you do in 2007 would be free! Email me to book.

Please note that as these voyages are for adults only, you cannot do your watch leader assessment on them - to be assessed, we have to see how you deal with leading and teaching young people. The adult training voyages are designed to give you a chance to get used to things before you take on the responsibility of trying to teach others.

All these training voyages are also open to current qualified sea staff who are looking to make progress, brush up on a few skills or practise something they don't often get a chance to do - as well as helping us introduce the new people to John Laing and OYT South. Email me to reserve a place.

Prospective sea staff who are hoping to sail this season: please note that to sail with young people (not for the adult training voyages), you must complete an OYT South application form, providing references, and have clearance from the Criminal Records Bureau. If you aren't familiar with this system, it is perfectly straightforward but it can take weeks or even a few months for the CRB to deal with your form, so it's well worth starting the process before the end of this year to ensure that you are ready to take up any opportunities to sail from the start of next season. Email Brian Eyres for more information, or download an application form here.

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Website – members-only section
If you are a paid-up member of OYT South sea staff, you should have password access to the members-only section of this website, which includes sea staff assessment forms and the Voyage Handbook (baboon file). If you don't have your password, please email me. Paid-up members who are not sea staff or prospective sea staff are welcome to a password if you would like one, though at the moment this section is probably less relevant to you. I can of course add things to this part of the site if anyone has something to suggest.

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 2007 voyage programme
Available here.   

Vacancies in the first half of the season currently include:

19-23 March, Southampton, £230 - full boat available (12 spaces)
24-29 March, Southampton, £310 - full boat available (12 spaces)
2-5 April, Southampton, £190 - 1 space

21-25 May, Southampton to Torquay, £250 - 8 spaces
27 May - 1 June, Torquay to Guernsey, £350 - 11 spaces (ASTO Small Ships Race – see below)
2-7 June, Guernsey to Poole, £290 - 11 spaces
12-18 June, Southampton to Ipswich, £350 - full boat available (12 spaces)

We really need some help in filling the empty voyages - please use all your contacts and think whether you know anyone, groups or individuals, who might like to sail. If we get no bookings from young people (aged 12-25) for any particular voyage, we may offer it adult groups; but please note that our published voyage prices are subsidised for young people. Adult voyage prices can be negotiated with the office but are likely to be higher.

Anyone interested in any voyage, please contact the office.

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Tall Ships 2007
Latest availability:

7-20 July: Race 1, Arhus, Denmark, to Kotka, Finland (£845) - 8 spaces
20-29 July: Cruise in company, Kotka, Finland, to Stockholm, Sweden (£585) - 5 spaces

Race 2, Stockholm to Szczecin, is now FULL.

You can find more information about the host ports here.

For Tall Ships voyages, we can take up to four crew members aged 15, and the rest must be aged 16-25.

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Kiel voyages
We have now confirmed an exciting new port on our voyage programme, with three crew changes now happening in Kiel, Germany, the home of the world famous Kiel Week sailing festival. All these voyages offer the chance to see Kiel itself, as well as other great places during the voyages - as usual, itineraries depend upon the weather and on you, the crew.

The three Kiel voyages are:

21-28 June: Delivery voyage, Ipswich to Kiel, £470
29 June-7 July: Delivery voyage, Kiel to Arhus, Denmark, £575
9-16 Aug: Delivery voyage, Szczecin, Poland to Kiel £505

12 places (full boat) available on any of these three voyages.

These would be fantastic voyages for anyone doing their Duke of Edinburgh Gold residential, or anyone else looking for an unusual voyage in one of three superb sailing areas. The August voyage is during school and college holidays; the June voyages might be ideal for people who have just finished exams and are desperate to get out of doors and have an adventure.

Kiel to Arhus and Szczecin to Kiel both have the same age restrictions as the Tall Ships voyages (up to four crew members aged 15, and the rest must be aged 16-25), because the voyages overlap with Tall Ships festivals in Arhus and Szczecin. The Ipswich to Kiel voyage may be open to younger crew members on application to OYT South.

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Small Ships 2007 - new availability for Torquay race

ASTO - the Association of Sea Training Organisations - Small Ships races are for sailing vessels up to 120 feet in length. John Laing will be taking part in two Small Ships races in 2007:

27 May - 1 June: Torquay to Guernsey, £350 - 11 spaces
2-7 October: Solent race (starting and finishing in Southampton), £325 - 12 spaces

The Solent race is open to anyone aged 12-25, and is only a one-day race (Saturday 6th October), but the full voyage allows time to get everyone familiar with the boat and do some race training.

There is a new rule affecting the Torquay race, which initially had a minimum age of 15. The organisers have now decided to accept 12-14 year olds under certain circumstances - essentially, you can apply but OYT South will make a decision based on sailing experience and other relevant factors, including the wish not to have too many very young crew members on this trip. But we would welcome a limited number of keen younger crew members.

Contact the office if you want to take part in either race.

OYT South is also keen to secure sponsorship so that places on both Tall Ships and Small Ships races can be offered to deserving young people who would never normally be able to take part in these special events. If you would like to help fund a berth for one of these races, please email me.

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Want to sail but can't afford it?
Two ideas for people hoping to raise money in order to sail in John Laing this year:

The Lewis Winstock Trust is inviting applications from individuals seeking sponsorship for charity-run "character building expeditions" - which describes our voyages perfectly. See here for details on how to apply. You will find that they ask for a letter from the charity confirming that you would be accepted on the voyage if you get the funding: email me a copy of the rest of your application, including some details about your background and why you want to do the voyage and, if appropriate, I will write the relevant letter from the charity.

If you live in or near Devon and Cornwall, keep an eye on the Evening Herald or Western Morning News for an advertisement by the Battisborough Charitable Trust in the last week of January - they will consider funding deserving or disadvantaged young people whom they consider worthy of supporting for a berth on the Tall Ships Race. I'll try and get more details in a future bulletin for anyone who misses the press advertisements.

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Photos needed

Almost there with the job of collecting photos of our sea staff for the web profiles page - if you can supply a picture of any of the following people, I'd be very grateful:

Dave Blogg
Martin Skipper
John Parkin

Anyone hoping to join our sea staff in 2007 - please make sure someone takes your photo next time you sail in John Laing, or at the refit, so that you can be added to the rogues' gallery.

Any other photos from last season or the refit are always welcome, and I'll use the best on this website.

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Survey - tell us what you think

Thanks to those of you who have filled in the web-based survey - we are getting some interesting answers already but it would be good to get a lot more responses - from young crew members, sea staff, parents, group leaders or anyone who has sailed with the Ocean Youth Club or Ocean Youth Trust in any capacity since 1960. It's a very easy and quick survey to complete so please give it a go!

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New readers' section
If you are reading the OYT South newsletter for the first time, I hope you will find it useful and interesting, and filled with opportunities for things you will want to get involved in. Please feel free to join in any OYT South activities - nothing here is restricted to longstanding members or people who already know one another. New people are always very welcome!

If you feel that you don't yet know much about OYT South, you will learn more by keeping a regular eye on these newsletters; but for a lot of background information, take a look around this website:
If you are aged 12-25 and hoping to sail as a crew member, take a look here.

Adults interested in joining our volunteer sea staff can check here.

To volunteer for OYT South ashore, please look here.

To help with the winter refit, see here.

And if you have any questions, please email me - or contact the office.

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The Directors of Ocean Youth Trust South

hereby give formal notice that the

Annual General Meeting will take place on

Sunday 18 February 2007 at 14.30 hrs

At TS Hornet Sea Cadet Unit, Royal Clarence Yard, Weevil Lane, Gosport.



1) Welcome

2) Apologies of absence received

3) Minutes of last meeting 19 February 2006 

4) Chairman's Report

5) Treasurer's Report, presentation of accounts for year ending 31 October 2006

6) Resignation of Directors on rotational basis

7) Nominations for Directors/ Trustees

8) Confirmation of appointment of Auditor 

9) Items previous advised with 7 days of AGM for inclusion of meeting 

10) Date and time of next meeting 

11) Close of meeting 

Please note: - Everyone is welcome to attend, but only paid up members may vote on any resolution presented to the members.

Nominations for election to board of Trustees must be received at office at Spur House 14 days prior to the meeting, and must be agreed with nominee before submission.

Light refreshments will be available before commencement of meeting.

Any item you wish to be raised at the AGM must be forwarded in writing 7 days prior to meeting.

Please notify the office if you will be able to attend. Thank you.

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“I had a very good time and I learned a lot – nice to meet you all!” Hollie, aged 15