Skipper Wolf starts to feel the strain...(photo: Liz Key)

Newsletter

OYT South bulletin 27th January 2007


In this Bulletin


2007 AGM

The official notice and agenda for OYT South's Annual General Meeting on Sunday 18th February at 1430 is here.

Anyone planning to stand for election as a new Trustee should formally notify the office on 0845 365 6781 by Tuesday 30th January.

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Refit 2006-7: volunteers needed
Seven weeks to go! John Laing should be back in the water on March 7th, with the coding inspection (vital to allow us to sail with young people this year) booked for March 15th, the shakedown voyage starting on March 16th and voyages available for young people from March 19th.

Lots of help still needed, especially from people who don’t need accommodation - phone Wolf as soon as possible on 07771 771864 to arrange when you can come.

An excellent turnout this week to help Wolf and Laura: Andy Royse, Rob Harwood, Ray Dittrich, Liz Key, Dan Godfrey, Martin Skipper, Hugh Myers, Phil Runchman, Brendan "Trawler Boy" Stewart, ex-OYT Ireland skipper Dougie Walker (about to take up a new job skippering Queen Galadriel for the Cirdan Trust), ex-staff bosun Craig "Princess" Dickerson, Caz, Chris from Contact Marine, Becca Causer, Julian Jansen van Rensburg, Andy Shuttleworth, John Wilkey, another group from the Wheatsheaf Trust, and finally a visit from some of the Chichester High School for Girls group which sailed last year: Drinda, Nicola, Imogen, Zoe and Lisa.

The crew quarters are now finished; the gas locker is finished; the cockpit locker just needs one more coat of paint in one half (the other half is finished); all the coach roof paint is off; more work has been done on the deck; the starboard water tank is finished; the primary winch has been taken off and all the paint removed from the base area; and the port heads door is finished (original art by Becca, guaranteed to make using the heads a more pleasurable experience next season). The Chi Massive did a big clean-up of deck and scaffolding, and ate all the biscuits. Brendan got at least as much paint in his hair as he did in the gas locker. Andy Royse took all the charts and navigation books away and will be busily correcting them. Craig almost looked as though he wished he was still on the staff (but not quite - his gardening business is going well: email me if you need substantial work done in your garden and I'll put him in touch). And Dougie and Wolf made plans for their two boats to meet up during the season, including for the Small Ships Races, where we hope Dougie will not be able to beat us quite so easily as he always used to do when he was skipper of Lord Rank.

We also had a visit this week from one of our major donors, who prefers to avoid publicity; but she enjoyed a tour of the boat and was fascinated by everything she saw. Her support has been a major factor in providing the funding for the refit, for which we are tremendously grateful, so it was good to be able to show her what we she has enabled us to achieve.

Lots to do in the coming weeks, including painting the engine room, a really major job which has not been tackled in recent years.

For more information on how the refit works, who can come and what volunteers can do, see here.

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Financial appeal
If you haven't already made a contribution to the refit appeal, PLEASE help us if you can. It is a very expensive job to keep John Laing in good condition, as well as keeping voyage prices down at a level which our crew members can afford - especially those from deserving or disadvantaged backgrounds. See below for how to pay.

To see how refit donations are spent, you can find a pdf of the Appeal leaflet here. It's already out of date as more donations have come in since it was written, but it will certainly give you an idea of how refit funding works!

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Paying for voyages, subscriptions and donations
OYT South has a PayPal account which allows you to make secure payments via our website. You can also pay by credit card over the phone, or by sending a cheque, or we can invoice you. See here for details of how you can pay.

Please do not pay for a voyage without checking first with the office that there is a suitable space for you. We might have sold a few berths since the list was last updated, and in any case the office can give you other useful information - for example, you might prefer not to book on a voyage where you are 22 and everyone else is 12, or the other way round.

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Shorebased training

Thanks to all those of you who have booked places on February 17th. The GMDSS, Radar, First Aid and Sea Survival courses are all now FULL, and I shall be sending out detailed joining instructions early next week.

The Basic Food Hygiene Certificate course now has enough people booked for the course to go ahead at a price of £40 each. However, there are still six spare places so please help us fill the course if you can! We expect this course to be made compulsory for sea staff over the next few years, so please take this opportunity to get your qualification - it will be difficult if we end up with 50 people all trying to get qualified in the winter before it becomes a requirement! Email me to book.

The joining instructions will ask course participants to let me know about whether you will be coming to the evening pub meal; anyone who is NOT doing a course but would still like to come to the dinner needs to email me NOW as we will be large group and we need to make arrangements with the venue.

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2007 voyage programme
Available here

Vacancies in the first half of the season currently include:

19-23 March, Southampton, £230 - full boat available (12 spaces)
24-29 March, Southampton, £310 - 11 spaces
21-25 May, Southampton to Torquay, £250 - 8 spaces

27 May - 1 June, Torquay to Guernsey, £350 - 11 spaces (ASTO Small Ships Race - see section on these races, below, for age restrictions)
2-7 June, Guernsey to Poole, £290 - 11 spaces
12-18 June, Southampton to Ipswich, £350 - full boat available (12 spaces)

There are also spaces on later dates up to November.

We really need some help in filling the empty voyages - please use all your contacts and think whether you know anyone, groups or individuals, who might like to sail. If we get no bookings from young people (aged 12-25) for any particular voyage, we may offer it adult groups; but please note that our published voyage prices are subsidised for young people. Adult voyage prices can be negotiated with the office but are likely to be higher.

Anyone interested in any voyage, please contact the office.

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Tall Ships 2007
Latest availability:

7-20 July: Race 1, Arhus, Denmark, to Kotka, Finland (£845) - 8 spaces
20-29 July: Cruise in company, Kotka, Finland, to Stockholm, Sweden (£585) - 5 spaces

Race 2, Stockholm to Szczecin, is now FULL.

You can find more information about the host ports here.

For Tall Ships voyages, we can take up to four crew members aged 15, and the rest must be aged 16-25.

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Tall Ships travel
Crew members and sea staff planning to take part in Tall Ships voyages might like to know that Ryanair have now published their flight schedule covering Tall Ship events - they fly to all ports except Kotka. There are many other carriers flying to Tall Ship ports.

The Tall Ships Travel company is not arranging block bookings this year.

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Small Ships 2007 - new availability for Torquay race
ASTO - the Association of Sea Training Organisations - Small Ships races are for sailing vessels up to 120 feet in length. John Laing will be taking part in two Small Ships races in 2007:

27 May - 1 June: Torquay to Guernsey, £350 - 11 spaces
2-7 October: Solent race (starting and finishing in Southampton), £325 - 12 spaces

The Solent race is open to anyone aged 12-25, and is only a one-day race (Saturday 6th October), but the full voyage allows time to get everyone familiar with the boat and do some race training.

There is a new rule affecting the Torquay race, which initially had a minimum age of 15. The organisers have now decided to accept 12-14 year olds under certain circumstances - essentially, you can apply but OYT South will make a decision based on sailing experience and other relevant factors, including the wish not to have too many very young crew members on this trip. But we would welcome a limited number of keen younger crew members.

Contact the office if you want to take part in either race.

 OYT South is also keen to secure sponsorship so that places on both Tall Ships and Small Ships races can be offered to deserving young people who would never normally be able to take part in these special events. If you would like to help fund a berth for one of these races, please email me.

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Kiel voyages - Baltic or bust!
We have now confirmed an exciting new port on our voyage programme, with three crew changes now happening in Kiel, Germany, the home of the world famous Kiel Week sailing festival. All these voyages offer the chance to see Kiel itself, as well as other great places during the voyages - as usual, itineraries depend upon the weather and on you, the crew.

The three Kiel voyages are:

21-28 June: Delivery voyage, Ipswich to Kiel, £480
29 June-7 July: Delivery voyage, Kiel to Arhus, Denmark, £420
9-16 Aug: Delivery voyage, Szczecin, Poland to Kiel £505

12 places (full boat) available on any of these three voyages.

These would be fantastic voyages for anyone doing their Duke of Edinburgh Gold residential, or anyone else looking for an unusual voyage in one of three superb sailing areas. The August voyage is during school and college holidays; the June voyages might be ideal for people who have just finished exams and are desperate to get out of doors and have an adventure.

Kiel to Arhus and Szczecin to Kiel both have the same age restrictions as the Tall Ships voyages (up to four crew members aged 15, and the rest must be aged 16-25), because the voyages overlap with Tall Ships festivals in Arhus and Szczecin. The Ipswich to Kiel voyage may be open to younger crew members on application to OYT South.

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Want to sail but can't afford it?
Two ideas for people hoping to raise money in order to sail in John Laing this year:

The Lewis Winstock Trust is inviting applications from individuals seeking sponsorship for charity-run "character building expeditions" - which describes our voyages perfectly. You will find that they ask for a letter from the charity confirming that you would be accepted on the voyage if you get the funding: email me a copy of the rest of your application, including some details about your background and why you want to do the voyage and, if appropriate, I will write the relevant letter from the charity.

As promised, more details about applications for voyage funding fromthe Battisborough Charitable Trust. Applications can be made by individuals (not groups) from Devon and Cornwall only, to: Sonia Donovan, 57 Green Park Road, Plymstock, PL9 9HU. You will need to write a letter explaining a bit about yourself, why you want to sail and why you need help with funding. The Trust looks most favourably on people who have succeeded in raising some of the funds themselves, so you should write about what else you are doing towards raising the voyage fee  - they will not normally pay 100% of yourcosts. And you should enclose a stamped, addressed envelope so they can reply to you.

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Skipper rota
Skipper Wolf has been making bookings with other skippers who will be running the boat during his relief periods this year. Some of our relief skippers have taken on voyages which are already fully-booked by crew members or groups, including Brian Eyres, Yvonne Taylor (Parkside school group), and Helen Acton (Alfreton Park), so sadly there are no opportunities still open for their fans to sail with them in John Laing this year, but there are still other opportunities for anyone who particularly likes sailing with specific relief skippers to book on one of their voyages.

Nick Crawford will be doing the Southampton to Ipswich voyage (12-18 June, £350) and Ipswich to Kiel (21-29 June, £480). Dave Carnson will be doing Szczecin to Kiel (9 - 16 Aug, £505) as well as two other voyages which have been booked by the Roundwood and MDL groups respectively. If you've sailed with Nick or Dave in the past, you will know how good their voyages are, so book now to avoid disappointment!

We hope to confirm other relief skipper bookings shortly, including some dates for Steve Furniss.

Otherwise, there are still plenty of spaces left for those whose season wouldn't be complete without doing a voyage with Wolf!

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Sea staff bookings

Qualified sea staff and those who have already been recommended for an assessment - please email me A.S.A.P. with dates when you would like to sail this year. It helps if you can give me as many options as possible, so I can fit people around each other. If your availability is limited (e.g. university holidays only), then the sooner you email me, the better.

Some voyages - particularly assessment berths - are booking up very fast, so please don't leave it too long before emailing me.

Please note that you should have paid your annual membership (£30) and annual sailing fee (£70) before you can book.

New sea staff and those doing assessments this year MUST have completed an application form and a Criminal Records Bureau background check before you can sail - details here. But please note that filling in your application form and getting your CRB check done just puts you on the list of people eligible for voyages - you MUST contact me about dates if you want to sail this year.

And those over 65 must also now have an ENG1 medical before you can sail - let me know if you need advice or information about arranging this.

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Training voyages for sea staff and new prospective sea staff
The mates training weekend, 30 March to 1 April, is full, but I have set up a reserve list in case anyone drops out.

There are two spaces on the adult training voyage 17-22 April (£275) - email me to book. This is the ideal trip for people new to OYT South who want to see how we run our voyages and get used to the boat before committing to training as a watch leader.

The next training voyages for prospective sea staff after that will be in September:

7-9 Sept (£150) - 10 places
10-14 Sept (£275) - 11 places

Prices include £30 annual membership and £70 mates sailing fee - which means that any other voyages you do in 2007 would be free! Email me to book.

Please note that as these voyages are for adults only, you cannot do your watch leader assessment on them - to be assessed, we have to see how you deal with leading and teaching young people. The adult training voyages are designed to give you a chance to get used to things before you take on the responsibility of trying to teach others.

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Website - members-only section
If you are a paid-up member of OYT South sea staff, you should have password access to the members-only section of the website, which includes sea staff assessment forms and the Voyage Handbook (baboon file). If you don't have your password, please email me. Paid-up members who are not sea staff or prospective sea staff are welcome to a password if you would like one, though at the moment this section is probably less relevant to you. I can of course add things to this part of the site if anyone has something to suggest.

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Oysterband Big Session Festival
Last year, an OYT South group had a great time at this music festival, and several people are planning to go again this year - it's held in Leicester on June 15-17. If anyone wants to join us, it's cheaper to book before January 31st - details here.

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Photos needed
Almost there with the job of collecting photos of our sea staff for the profiles page of this website - if you can supply a picture of any of the following people, I'd be very grateful:

Dave Blogg
Martin Skipper
John Parkin

Anyone hoping to join our sea staff in 2007 - please make sure someone takes your photo next time you sail in John Laing, or at the refit, so that you can be added to the rogues' gallery.

Any other photos from last season or the refit are always welcome, and I'll use the best on the website.

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Survey - tell us what you think
Thanks to those of you who have filled in the survey - we are getting some interesting answers already but it would be good to get a lot more responses - from young crew members, sea staff, parents, group leaders or anyone who has sailed with the Ocean Youth Club or Ocean Youth Trust in any capacity since 1960. It's a very easy and quick survey to complete so please give it a go!

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New readers' section
If you are reading the OYT South newsletter for the first time, I hope you will find it useful and interesting, and filled with opportunities for things you will want to get involved in. Please feel free to join in any OYT South activities - nothing here is restricted to longstanding members or people who already know one another. New people are always very welcome!

If you feel that you don't yet know much about OYT South, you will learn more by keeping a regular eye on these newsletters; but for a lot of background information, take a look around this website:
 
If you are aged 12-25 and hoping to sail as a crew member, take a look here.

Adults interested in joining our volunteer sea staff can check here.

To volunteer for OYT South ashore, please look here.

To help with the winter refit, see here.

And if you have any questions, please email me - or contact the office.

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The Directors of Ocean Youth Trust South

hereby give formal notice that the

Annual General Meeting will take place on

Sunday 18 February 2007 at 14.30 hrs

At TS Hornet Sea Cadet Unit, Royal Clarence Yard, Weevil Lane, Gosport.

 

AGENDA

1) Welcome

2) Apologies of absence received

3) Minutes of last meeting 19 February 2006 

4) Chairman's Report

5) Treasurer's Report, presentation of accounts for year ending 31 October 2006

6) Resignation of Directors on rotational basis

7) Nominations for Directors/ Trustees

8) Confirmation of appointment of Auditor 

9) Items previous advised with 7 days of AGM for inclusion of meeting 

10) Date and time of next meeting 

11) Close of meeting 

Please note: - Everyone is welcome to attend, but only paid up members may vote on any resolution presented to the members.

Nominations for election to board of Trustees must be received at office at Spur House 14 days prior to the meeting, and must be agreed with nominee before submission.

Light refreshments will be available before commencement of meeting.

Any item you wish to be raised at the AGM must be forwarded in writing 7 days prior to meeting.

Please notify the office if you will be able to attend. Thank you.

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“I had a very good time and I learned a lot – nice to meet you all!” Hollie, aged 15

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