Tom Floyd, High Sheriff of Hampshire, steers John Laing from her berth - and the CHASE hopsice siblings voyage

Newsletter

OYT South bulletin 15th September 2016

In this Bulletin
Sections which have changed since last time marked *


* Sea staff bookings 2016 - URGENT vacancy

Can anyone help with this voyage? (NB dates given are when young people are on board - we normally need staff and volunteers the afternoon or evening before). Please email webmaster1@oytsouth.org if you can help.

24-27 September, Southampton - additional qualified mate or experienced bosun needed

Do keep an eye on future editions of this bulletin as there may be additional vacancies if anyone's plans have to change!

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* Prolific
refit
As you may know, Prolific’s launch was scheduled for this week, but the refit was always planned to continue over the next few months while the boat was in the water. However, it became clear that there were still some outstanding jobs for which it would make life much easier for our contractors and volunteers if she remained out of the water for a bit longer, and with the usual fantastic support from MDL Marinas this has been made possible for us. It’s been a really busy week - Andy the staff skipper has been on the boat; Chris has continued with the engineering work; Josh has been working on the seacocks; Andrew Wilkes on the anchor plate; John Niven has cleaned the engine bilge; Ursula Guy and Holly Vint have been removing parts from the old mizzen mast which is being replaced; and Marcus Hardiman has been clearing the site. Big thanks to everyone for their help. We still need lots of support over the coming weeks, both before and after the launch: At this stage we are really looking for support from competent, fit, responsible adults, ideally with some technical skills. If you would be interested in helping out from time to time, please email webmaster1@oytsouth.org and we can tell you more. Volunteer help on Prolific by arrangement only - please don't just turn up! We don't have the same facilities and supervision that we have during the full refit when we have lots of volunteer help, so only authorised individuals are allowed on site for the moment.

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* Voyage news

We had two contrasting day sails last weekend for guests, clients and potential clients, donors, supporters, new volunteers and more. On Saturday we had the most horrendous driving rain and it is a real tribute to everyone on board that they all helped out on deck and managed to fill the day with lots of laughter and enthusiasm. On Sunday we had bright sunshine and gentle winds for a guest list including the High Sheriff of Hampshire! Overall, we had two really useful days with a number of people already involved with the charity learning a bit more about us, and others who haven’t yet worked with us developing a really good idea of what we do. Big thanks to sea staff Mark, Andy V, Lee, Andy R, Jack, Miranda, Louise and Caz.

This week’s crew are a siblings group from CHASE Children’s Hospice - brothers and sisters of life limited children, or individuals who have already lost a sibling, plus some excellent group leaders. They joined on Monday and thought first of anchoring in Osborne Bay for the night, but the wind came in stronger than expected and they went to Cowes instead. Next day they thought of Poole but it became clear that venturing too far west would take them into lots of thunder and lightning so they had a lovely sail to Lymington instead, with a man overboard recovery drill on the way. Yesterday another great sail took them to Gosport where the hospitality of the Joint Services Adventurous Sail Training Centre was greatly appreciated. Today they are planning to complete the RYA Start Yachting certificate syllabus with the five people who need to do it, and then they should do a night navigation exercise back to Ocean Village where the voyage ends tomorrow. Big thanks to sea staff Dougie, Rooby, Steve, Frederik and Sophie.

Don ’t forget that you can always see where John Laing is sailing using our vessel tracking page, generously sponsored by the Graham High Charity.

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* 2016 voyage availability for young people

We have a few places where final payments haven’t yet been made or booking forms completed, but if all comes through as expected then we are potentially FULLY BOOKED until the end of the 2016 sailing season! However, it is always possible that someone may have to drop out, so if you would still like to sail, please contact the office and we can put your name on the reserve list.

There is a sailing programme for 2016 and an updated availability list.

A DRAFT 2017 programme is also available.

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OYT South AGM. Trustee elections and volunteers' weekend
OYT South's AGM will take place on Saturday 12th November - this is normally a VERY short meeting combined with a lively social evening and a weekend of work on the boat for volunteers. More details to come in due course, but for now, please just put the date in your diary. Only paid-up members can vote at the AGM (you can join now here) but all OYT South supporters are very welcome to take part in everything else over the weekend.

If anyone might be interested in standing for election to the Board of Trustees, please email webmaster1@oytsouth.org and we can arrange for an informal chat about what might be required.

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Charity event at Fareham Sailing & Motor Boat Club 17th September
The weekend of 17th/18th September is the Fareham Creek Regatta and on the Saturday night the Fareham Sailing & Motor Boat Club are very kindly running a charity event to raise funds for Ocean Youth Trust South. If anyone involved with the charity is able to go along, please contact D.Orme@mdlmarinas.co.uk - it should be a great night!

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Winter core team and 2017 volunteers needed
Regular readers will know that for many years, OYT South has taken on a small team of full-time volunteers over the winter to work on vessel refits in exchange for food, accommodation and the chance to develop their boat maintenance skills and experience. Winter 2016-17 will be different as we’ll be moving over to our new boat Prolific. Prolific has been in refit for some time while our current vessel, John Laing, completes the 2016 sailing season. Once the 2016 season is over, attention turns to Prolific: completing any outstanding refit tasks, conducting sea trials and dealing with any issues that arise, establishing new standard operating procedures and then running training voyages and weekends so that all our staff and volunteers can get used to a different boat before we start sailing with young people.

We are hoping to recruit a small team of young people aged 18-25 for full-time volunteer positions over the winter (November to March and possibly beyond). The core team will be involved in maintenance and practical tasks, including helping to keep the vessel clean and tidy, and in all the sea trials and training, in order to provide continuity on board alongside other volunteers who may only be available to sail for a few days at a time. We are looking for people who can quickly become familiar with the boat and her routines and can offer reliable, enthusiastic and hard-working support to our professional skipper and engineer.

The hope is that one or two members of the winter team will excel enough to be invited by the skipper to stay on board for significant periods during the 2017 season and take part in our programme of voyages. This will mean that as our regular volunteers get used to running a very different boat, there will be one or two extra people who are familiar with everything. This will be a great opportunity for young people who wish to develop their sailing skills, qualifying as watchleaders or bosuns and learning from our engineer.

A place on the core team is worth considering if you are between jobs or on a gap year or have recently left school, college or university. It could be ideal for someone considering a career in the marine industry, but is also suitable for anyone who likes the idea of contributing to a good charitable cause.

If you are interested in applying for the core team for the winter, or you just want us to contact you for a chat about what's involved, please complete the form on the website here..

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Winter Prolific training for volunteers - dates
Most of our volunteers will know that we are planning opportunities for you to become familiar with Prolific before we start running youth voyages in 2017. The plan is to spend the first part of the winter with a team of the more experienced staff and volunteers on board, establishing new routines and re-writing the voyage handbook, and after that we want to run training voyages for as many volunteers as possible - open to all current qualified volunteers and anyone who has been recommended by the skipper to join our volunteers’ team as a watchleader, bosun or relief engineer.

We are looking at four-day training voyages, Thursday to Sunday, to minimise the amount of time people need to take off work; but if you really can’t manage that then it will also be possible for some people to join from Friday night to Sunday. Please look at the draft list of dates below and email webmaster1@oytsouth.org to tell us which of these dates you can manage, in order of preference if you like. Please give us as many options as you possibly can as we’ll want to arrange things so that the maximum number of people get a chance to do some training before the season starts.

Feb 2-5
Feb 9-12
Feb 23-26
March 2-5
March 9-12
March 16-19.

Please note that we will have to give priority to people who have arranged some training when we start taking sea staff bookings for the 2017 season - especially if you want to be involved in the Baltic Adventure voyages!

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2017 DRAFT voyage programme
A DRAFT sailing programme for 2017 is now available. It is not too late to try and alter some of the dates, durations and ports to suit you, as long as it doesn't clash with the needs of other clients. If you are thinking of making a booking for 2017, or you would like to discuss ideas and options, please contact webmaster1@oytsouth.org. Please also let us know if you spot any mistakes on the draft programme!

See below for more details on our plans for a Baltic Adventure in 2017.

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* Baltic Adventure 2017
We are planning to sail to the Baltic in 2017 to take part in some Tall Ships festivals and races, with independent cruises on the way there and back. This should be a really exciting programme, visiting Germany, Denmark, Sweden, Finland, Lithuania and Poland. To make this financially viable, we are aiming to secure advance commitments for a full group bookings of 12 on a few of these legs, and then the remaining voyages will be opened to individual bookings. If you or anyone you know might be interested in a booking on one of these voyages, please email webmaster1@oytsouth.org now to discuss options. Please note that we have already had provisional interest in a few of these voyages, but nothing is yet set in stone, so the full list of voyages looks something like this:

14-20 June: Southampton to London cruise - ages 12-25 - £525. Reserved for a group booking (deposit paid)
23 June - 1 July: London to Cuxhaven cruise - adult voyage, ages 18+, £645
2-8 July: Cuxhaven to Copenhagen cruise - ages 12-25 - £525. We’ve had some interest from a school which is going to let us know by 1st October how many places they need, but there may well be scope for others to join them.
9-15 July: Copenhagen to Stockholm cruise - ages 11-25 - £525. We have a provisional reservation for this voyage already but no deposit has yet been paid so if this is your group's first-choice voyage, do talk to us NOW in case the other client's plans change.
16-22 July: Stockholm to Turku cruise including time at Turku Tall Ships festival - ages 15-25 - £525. We have a provisional reservation for this voyage already but not yet confirmed and no deposit has yet been paid so if this is your group's first-choice voyage, do talk to us NOW in case the other client's plans change.
22-31 July: Turku to Klaipeda Tall Ships Race - ages 15-25 - £785
31 July - 7 Aug: Klaipeda to Szczecin Tall Ships Race - ages 15-25 - £625. We have a school interested in booking this one and they are aiming to have numbers and deposits by the end of September, so if they can't fill the voyage, places will be released then.
7-14 Aug: Szczecin to Cuxhaven cruise including time at Szczecin Tall Ships festival - ages 15-25 - £625
15-22 Aug: Cuxhaven to Ipswich cruise - ages 12-25 - £625. We have a provisional reservation for this voyage already but no deposit has yet been paid so if this is your group's first-choice voyage, do talk to us NOW in case the other client's plans change.
24-30 Aug: Ipswich to Southampton cruise - ages 12-25 - £525. We have a provisional reservation for this voyage already but not yet confirmed and no deposit has yet been paid so if this is your group's first-choice voyage, do talk to us NOW in case the other client's plans change.



Even the race legs often allow time to visit at least one additional port on the way; the cruise legs will include stops in as many interesting places as we can manage, given the weather and the time available.

Tall Ships festivals run over three days and we have arranged the dates above so that both outgoing and incoming crews get some time at the festivals in Turku, Klaipeda and Szczecin. These are amazing events with vessels crewed by young people from all over the world, thousands of visitors, lots of activities, crew parties and more. But please note that the minimum age for these events is 15.

Please note that prices do not include travel to and from the boat and crew members / group organisers will be responsible for their own travel arrangements.

We may yet make changes to this outline - dates, ports and prices - but at this stage we just want to get some discussions started!

We are considering making one of these an adult voyage (age range 18+) so that no-one needs to miss out on this adventure. London-Cuxhaven looks like a strong contender for an adult trip - it's during term-time so it might be hard to fill it with young people, and it would make a great mile-builder, as well as (weather permitting) a fascinating cruise which could include stops in the Frisian Islands or the Dutch inland waterways.

Please email us NOW if you have any ideas for filling these voyages. There is a flyer here which you can download and email to others, or print and give to people, or stick on a noticeboard. Please help ensure we can make this adventure work!

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Adult voyages

Apart from winter training for current volunteers, there will be several adult voyages next year:

28-30 April 2017 - Southampton to Southampton - 2 nights (weekend voyage, 8pm Friday to 5pm Sunday) - 11 berths available - age 18+ (adult voyage, also suitable for training new potential volunteers) - £200pp.
23 June - 1 July 2017 - London to Cuxhaven - 8 nights - at least 4 berths available - age 18+ (adult voyage, also suitable for training new potential volunteers) - £645pp. North Sea crossing with cruising options in Holland and the Frisian islands.
8-10 Sept 2017- Southampton to Southampton - 2 nights (weekend voyage, 8pm Friday to 5pm Sunday) - 12 berths available - age 18+ (adult voyage, also suitable for training new potential volunteers) - £200pp.

Any of these voyages would be ideal for people aged 18+ who might be interested in volunteering with us and want to come and see how it all works; or for current volunteers wanting more training; or for anyone who just wants to come for a good sail and to find out a bit about the charity.

Please email webmaster1@oytsouth.org to book.

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Boat maintenance days - NEW dates - please help!

Our remaining planned boat maintenance days for 2016 are as follows - PLEASE put these dates in your diary and come and help on any of them if you possibly can!

Monday 10th October - Southampton
Saturday 12th and Sunday 13th November - Southampton - volunteers’ weekend including short AGM and a social event on the Saturday night.

Call Andy on 07990 518915 a few days beforehand so he can plan jobs and buy food for everyone who is coming. All over-18s welcome - skilled and unskilled, there are jobs for everyone. If you are aged 16 or 17, then check with the skipper - we'll generally have you at maintenance days if we can but it slightly depends on who is there and what needs doing.

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Chris Ellis Award - win £££s off sailing
If you enjoy a voyage with OYT South and want to come again next year (and are aged 12-25), please think about entering for this award. You can win up to £200 off the price of another voyage, by sending in an account of a voyage you have already done with us. It can be a logbook, diary, story, pictures, video - anything which gives the judges an idea of why you had a good time and would like to come again. The prize is judged at the end of each season and the award can be spent on a voyage the following year. Entries should be emailed to webmaster1@oytsouth.org or posted to the office to arrive by Christmas. See here for more details of this award, which was set up in memory of the charity's founder.

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Prolific
appeal

Huge thanks once again to everyone who has been contributing to the Prolific Appeal to ensure that we can do all the work needed to bring our new boat Prolific into service. It has been incredibly heartwarming to see so many people giving what they can afford - some really generous donors making very significant contributions but also some people who genuinely don't have much money putting in £5, £10 or £20 just so they can feel part of the project. If you haven't yet contributed, PLEASE help us now! The new boat project has been going for so long but the end is really in sight, we are so nearly there, and your contribution could just get us over the line.

Itextf you were thinking of donating to OYT South's New Boat Appeal but thought that your contribution couldn't make enough difference to the overall total, or you planned to donate as we came closer to completing, NOW is the moment when we need you to help us complete the work on Prolific. Your contribution, however large or small, is really needed so PLEASE give us whatever you can afford! Prolific needs items ranging from sails at a few thousand pounds each, down to small things costing under a hundred pounds. If you are ever going to make a donation, NOW is the time to do so. If you'd like to see Prolific sailing with an Ocean Youth Trust South crew and be able to feel that you were part of the project, please do give something, however large or small. £1,000, £100, £50 or even £10 will mean that you had a hand in making this work, and even young crew members can be involved! The Ocean Youth Club and Ocean Youth Trust has 55 years' history as a charity to which hundreds and even thousands of individuals have a lasting commitment and an emotional connection. Prolific will be joining this fine tradition so please become a part of it, take your share in the project and welcome Prolific to the OYT family by contributing to the appeal. If you are part of OYT South, Prolific will be YOUR boat so please help us to get her ready! Anything you can give really will make a difference. See here for how to donate, or click below to donate online:

Please donate NOW while you are thinking about it - don’t be left regretting that you weren’t involved in getting this lovely boat working with us!

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* Financial appeal

Big thanks this week to Mike and Rosemary Martin and Bonhomie United for very kind donations.

We need a regular flow of funds to cover at least three major areas: bursaries for young people who could not otherwise afford to sail; vessel maintenance and equipment; and staff salaries - please help, or pass on our details to anyone you come across who might make a grant, large or small.

See here for how to make a donation - you can contribute by cheque, phone or PayPal, but please do something if you possibly can. Don't forget that if you complete and return a Gift Aid form we can claim back tax on your donation.

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* Can you help some good friends of ours secure a major charitable donation for their work?
Some great friends of OYT South's have reached the last stage of a public vote which could result in them winning thousands of pounds for some fantastic volunteer work in their local community. If you can go to https://www.britainhasspirit.com, select "Groups" and vote for Seething Wells, London, then we could potentially ask the Seething Wells supporters to back OYT South next time we are involved with a public vote for funds! Four days to the deadline and you are allowed to vote once per day...

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Southampton Boat Show special offer
The Southampton Boat Show will run from 16th to 25th September 2016. John Goode has again kindly arranged for discounted Boat Show tickets for OYT South members, families and friends. If you receive the email version of this newsletter, you can see the discount details, which we can't put on a public website.

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OYT South branded clothing - temporary website problem

T-shirts, hoodies and more are normally available here: http://www.spyprints.com/shop/oyt-south.html - but the company involved (which is not part of OYT South) has encountered a major problem with their web hosting and it may take a few weeks to fix it. Do try the link but if it’s not working, you can call Spyprints on 01983 299314 and they can still take an order over the phone.

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Youth Trustee - speaking up for young people

OYT South has a rule that at least one member of the Board of Trustees - which runs the charity - should be in the same age range as the young people who sail with us. The current Youth Trustee is 19-year old student Jack Dignan, who did his first voyage with us a couple of years ago. Jack is in a position to speak up for young crew members, suggest changes in the way the charity operates or to do anything else which will improve the experience of the young people who sail with us. If you are a young person and you have ideas or suggestions for how we can do better, and you want to talk to someone close to your own age, you can contact Jack. If you’re not happy with something and want to know what to do about it, you might want to start by talking to Jack. If you want to get more involved - whether by just doing another voyage, or by training as a volunteer - Jack can point you in the right direction. You can email him at jackdignan@oytsouth.org.

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Raise And Sail - website for anyone looking to raise money to come sailing
Raise And Sail is a section of this website full of ideas, information and support for young people who would like to raise money in order to come sailing with us. Huge thanks to Fiona Keen and Emma Burrows for putting Raise And Sail together. We hope you will find it useful - let us know how you get on as we can add success stories and new ideas to the site in due course.

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Online navigation training for volunteers and young people
OYT South has been offering basic navigation training through the RYA's Essential Navigation & Seamanship course - do have a look and sign up if you want the qualification.

For those of you who want something a little more advanced, one of our relief skippers, Simon Jinks, is offering online distance learning systems for the theory courses for Day Skipper, Coastal/Yachtmaster and Yachtmaster Ocean. Simon is a great sailor and a top instructor so this is very highly recommended. Details here. He is also offering a one-day Weather for Sailors course. Please note that Simon's website also includes Essential Navigation and the PPI course, both of which OYT South can offer in-house.

With our own courses and Simon's we now have navigation courses to suit everyone from total beginners right up to the most advanced level - please give it a go and do ask for advice if you are not sure which course is right for you.

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Keep in touch with other OYT South people
Many of you are already friends with John Laing on Facebook (https://www.facebook.com/johnlaingsailing) but we now have a new page: https://www.facebook.com/oytsouth - please do give us a Like! At the moment we are mainly putting posts on both pages but in the long run we will be using the OYT South page more so it would be great if more people started using that page.

Please note that OYT South has a policy that our adult staff and volunteers should not make or accept individual online friend requests with crew members aged under 18. Young crew members can use the sites to stay in touch with the boat and with each other, but not with individual adults.

We are also on Twitter @oytsouth so please follow us!

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Survey - tell us what you think
If you have recently completed a voyage, please help us by filling in our web-based survey. It really helps - we use the data to keep improving our voyages, and to help us raise funds!

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New readers' welcome and introduction
If you have recently registered your interest in OYT South, welcome to our e-newsletter, which is sent out almost every week, normally on a Friday. It includes a wide range of news from the boat and from the charity, including details of voyages available for young people; adult voyages; opportunities for adult volunteers both ashore and afloat, and much more. We find that while some people read the bulletin almost every week, many others dip in and out, and read it when it's convenient - which is why some items are repeated. The new items are marked with an asterisk * so that if you did read it last week, you can see which sections you can safely skip.

Please feel free to join in any OYT South activities - nothing here is restricted to long-standing members or people who already know one another. New people are always very welcome!

If you need an introduction to the work of OYT South, you should find a lot of useful information on our website. But essentially, we are a registered charity (no. 1079959) which exists to offer adventure under sail as a personal development opportunity for young people aged 12-25, from the widest possible range of backgrounds. A high proportion of our young crew members are disadvantaged or deserving in some way: many of these sail in groups organised by other charities, youth clubs, special schools and so on, and will fill the bulk of our term-time voyages. But those from more fortunate backgrounds are also welcome to sail, either in groups or by coming as individuals on a mixed voyage. Every year we run a variety of shorter local voyages plus longer adventure trips - sometimes including Tall Ships races during the summer holidays. If you are aged 12-25 and hoping to sail as a crew member, take a look here - and this section is also useful for adults who are thinking of organising a voyage for a young person. Adults planning to organise a full group voyage should also see here. Adults who want to sail themselves should see here. And there is a video here, made by a crew from the Prince's Trust, to give you an idea of what a voyage might be like!

We have a professional staff skipper and engineer, but our watch leaders are normally all volunteers, who combine sailing skills with an interest in working with young people. You can find more information here - how the system works, how to join, and profiles of existing staff and volunteers.  

To volunteer for OYT South ashore, please see here. To help with the vessel's annual refit, or with maintenance days spread throughout the year, see here.

It is a very expensive business maintaining a boat, running an office and employing staff. If you want to help us, please become a member of OYT South. Or see here for information on making a donation.

If you have any questions, please do email - or contact the office.

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“To be honest I never wanted to come, but I'm glad I did because I have learnt and seen so much!" Charlotte

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