Spring comes to refit - must be almost time to go sailing...


OYT South bulletin 16th March 2018

In this Bulletin
Sections which have changed since last time marked *

* Refit news - volunteer help REALLY needed
The final volunteer weekend for this winter refit is THIS WEEKEND 17-18 March in Ocean Village, Southampton. Please email refit@oytsouth.org or phone the boat on 07990 518915 if you are able to come along for the weekend or to help either on Saturday or Sunday. We REALLY need people, there is lots to do, and a good turnout at the week will make a fantastic difference to getting Prolific ready to sail again.

Lots of fun and a free lunch! Also Peta said something about buying cheesecake ….

There are plenty of jobs requiring no specific skills so don’t worry if you have no technical experience - it'll be a sociable and productive weekend with space for anyone who is helpful and enthusiastic! (Generally over-18s only, though occasionally 16-17 year olds, especially those who may be sailing as bosuns, can come to refit as long as the skipper is happy - please ask). Food and accommodation available on board for refit helpers. Other than that, we still need help on weekdays. If you haven’t previously helped with a vessel refit, there is some general information here.

Huge thanks to everyone involved in the refit over the last week: Peta, Holly, Josh, George, Susanna, Georgia, Sookie, Roy Hughes, James Potter, Mark Boggis, Dave Blogg and Will Collins. The mainsail and mizzen are now back on; the steering gear is back together; the universal joint is back on the prop shaft; loads of stuff has been brought back from the store; the safety kit is on board, the binnacle instrument panel is back together; and all sorts of small jobs are being completed!

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* Volunteer bookings for 2018 voyages - possible vacancies
Many thanks to everyone who has now confirmed bookings as a volunteer on this season's voyages. We have filled the majority of sea staff berths now but we still have some vacancies. Sea staff berths not currently filled are as follows - please note that dates are when young people are on board, and volunteers will generally be expected to join the day before! Most of these vacancies could potentially be suitable for an additional qualified watchleader, trainee watchleader or bosun, unless otherwise stated.

23-27 April - Southampton - young people selected by Southampton City Council. Ideally we need another qualified watchleader who is familiar with Prolific, and possibly one other person as well.
28 April - Southampton - adult day sail - ideally another qualified watchleader who is familiar with Prolific.
30 April - 4 May (including maintenance day) - Southampton - pupil referral unit - ideally another qualified watchleader who is familiar with Prolific, or someone used to sailing with more challenging young people.
10-14 May - Poole - girls sailing with adult female mentors. We could use one more qualified watchleader plus one other person - preference given to female sea staff though not essential.
15-20 May - Poole to Southampton - girls sailing with adult female mentors. Preference given to female sea staff though not essential.
25-29 May - Southampton - children in care from Hillingdon (last year this was a great group)
30 May - 3 June - Southampton - Nautical Training Corps group.
4-8 June - Southampton - new client, the Amber Foundation. They work with young people who have been homeless and unemployed but those on the voyage will have been through a programme of support and are getting ready to move on and become independent.
9-13 June - Southampton - Hampshire children in care
14 June - Southampton - adult day sail. Preference given to someone who can also do the maintenance day on June 15th.
18-23 June - Southampton - special school with quite challenging young people
24 June - Southampton - adult day sail
12-16 July - Poole - London school group. We may have a reception on board on the evening of 16th July so may give priority to volunteers who can stay on and help.
31 July to 8 Aug (including maintenance day) - Brixham - MACS crew (visual impairments) - need another qualified watchleader and at least one other.
8-15 Aug (including maintenance day) - Brixham - crew tbc
16-20 Aug - Brixham - crew tbc
3-7 Sept - Southampton - Ellen Macarthur Cancer Trust
10-16 Sept (including maintenance day) - Southampton - adult voyage
16-21 Sept (including maintenance day) - Southampton - client tbc
24-28 Sept - Southampton - Alfreton Park Special School (with carers) - lovely group needing lots of support. Ideally needs another qualified watchleader who knows the boat.
29 Sept to 2 Oct - Southampton - Vyne school group - needs a couple more sea staff including one qualified watchleader who knows the boat.
8-12 Oct - Southampton - pupil referral unit - needs a couple more sea staff including one qualified watchleader who knows the boat and is comfortable working with more challenging young people.
12-14 Oct - Southampton - school group
15-19 Oct - Southampton - client tbc
19-23 Oct - Southampton - Hackney children in care - usually a lovely group
24-28 Oct  - Southampton - East London charity

We want to leave some of these open for new people who may join us as the season goes on, or for people who for good reasons aren't yet in a position to commit to anything. In some cases we may choose not to fill every single staff berth if that would make the boat feel top-heavy with adults; and towards the end of the season we might leave space in case we're trying out potential refit volunteers. But if you didn't bid for anything in the main round of allocations, or you have a voyage or two allocated but would be interested in doing more, please let me know which of these dates might suit you. We won't automatically fill all these berths if people apply for them but it would be good to know who's interested and available.

Sea staff under 25 please note that you can ALSO apply for any empty berths on individual voyages - if we can't fill all berths with paying customers or disadvantaged young people with bursary funding, then it's often much better to include you than to have an empty, wasted berth - and you can still be treated as an extra volunteer and continue with your training.

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* 2018 voyage programme - availability for young people

Please see here for a 2018 sailing programme. Voyages which are currently open for individual bookings (which means people on their own or small groups of friends, but not a single client booking the whole boat for an organised group) and have spaces are:

24-30 July, 6 nights, starting and finishing in Brixham, age range 12-25, price £550 per person. Up to 6 berths available. Ideal for crew members who have a passport as it may well be possible to sail cross-Channel, to France or the Channel Islands. Alternatively the Scillies may be possible, or a Devon and Cornwall cruise - it all depends on wind and weather and on what everyone wants to do!
21-27 August, 6 nights, starting and finishing Brixham, age range 12-25, price £550 per person, up to 9 berths available. Ideal for crew members who have a passport as it may well be possible to sail cross-Channel, to France or the Channel Islands. Alternatively the Scillies may be possible, or a Devon and Cornwall cruise - it all depends on wind and weather and on what everyone wants to do!

The following voyages are currently open for group bookings (up to 12 places). (Some of them may be opened to individual bookings at a later date if they are not booked by groups, but at this stage we don't want to have too many voyages with just a handful of bookings per voyage - not enough to sail! - so we are trying to focus individual bookings onto a smaller range of voyages so we can get a viable crew for each - which means that at the moment, preference will be given to group bookings for the following voyages).

9-15 August - 6 nights - Brixham - £550 per person
16-20 August - 4 nights - Brixham - £385 per person
17-21 Sept - 4 nights - Southampton - £385 per person
15-19 Oct - 4 nights - Southampton - £385 per person

Contact the office to book, or to enquire about other availablity for individual or group bookings. Some periods of the season are already filling up very fast, so if you are interested in a group or individual voyage in 2018, do please email webmaster1@oytsouth.org and let us know what you want, so that we can see what might be fitted around clients who have already booked their voyages.

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* Volunteer training and selection voyages in 2018 - one last place available on April weekend
We have two adult (18+) training weekends and one longer adult voyage scheduled for 2018:

20-22 April 2018 (8pm Friday to 5pm Sunday) - Southampton - 2 nights - age 18+. £200pp - only 1 place available.
7-9 Sept 2018 (8pm Friday to 5pm Sunday) - Southampton - 2 nights - age 18+. £200pp - up to 11 places available.
10-15 Sept 2018 (2pm Monday to 12 noon Saturday) - Southampton - 5 nights - age 18+. £480pp - up to 10 places available.

Any of these voyages would be ideal either for current volunteers who want more experience in Prolific, or for other adults who may be new to the charity and would like to get to know us, our boat and the way we work before considering joining our volunteer team. Anyone wanting to sail as a volunteer on our youth voyages must be recommended as suitable by our skipper, and while under-25s can earn their recommendation on a standard youth voyage, these training voyages are the opportunity for adult potential volunteers to decide whether you like what we do and hopefully earn your recommendation! Voyage prices include a year's annual membership so there is no further cost for anyone returning as a volunteer in the subsequent 12 months. See here for more details on joining the team.

If the only thing putting you off doing an adult training voyage is the cost, please do email webmaster1@oytsouth.org as we may be able to arrange bursary funding - especially for people who can sail regularly and might have the potential to reach second mate standard or above reasonably quickly.

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* Adult voyage in September
The adult week mentioned above is not only intended for current and prospective volunteers - it is open to any adults who want the experience of a fantastic voyage in Prolific. All welcome:

10-15 Sept 2018 (2pm Monday to 12 noon Saturday) - Southampton - 5 nights - age 18+. £480pp- up to 10 places available.

Email webmaster1@oytsouth.org if you are interested.

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* Adult day sails in April
We are waiting for a number of people to confirm provisional bookings for two adult day sails in April, but in case we end up with any spare spaces, it would be interesting to know who else might be keen and available:

Saturday 28th April
Sunday 29th April

Both days run 0930 to 1700 from Ocean Village, Southampton, and include lunch on board.

It’s a great way of enjoying day in a fabulous boat - or finding out more about the charity. Ideal for anyone who might be interested in getting involved with us in any way. Also ideal for anyone who already supports the charity and hasn’t yet sailed in Prolific! Please tell your friends and spread the word around anyone who might be interested in working with us – teachers, youthworkers etc who might like to arrange a voyage for young people; possible future donors and sponsors; or anyone who might be useful contact. These days are a great opportunity for us to impress people and make new friends.

Email webmaster1@oytsouth.org if you want to be added to the list.

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 * The First Voyage - the origins of the Ocean Youth Trust
We published this last week as part of an announcement about the relaunch of the Chris Ellis Award relaunched, but it has had such a great reaction that we wanted to mention it again and encourage anyone who hasn’t already read it to take a look:. It is Peter Tracey’s account of a voyage in 1951, when he was aged 14, with Chris Ellis - nine years before Chris founded the Ocean Youth Club - definitely worth a read!

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Chris Ellis Award - win up to £500
If you enjoy a voyage with OYT South and want to come again next year (and are aged 12-25), please think about entering for this award. You can win up to £500 off the price of another voyage, by sending in an account of a voyage you have already done with us. It can be a logbook, diary, story, pictures, video - anything which gives the judges an idea of why you had a good time and would like to come again. The prize is judged at the end of each season and the award can be spent on a voyage the following year. Entries should be emailed to webmaster1@oytsouth.org  or posted to the office to arrive by Christmas. See here for more details of this award, which was set up in memory of the charity's founder. You can also see some previous winning entries.

The 2018 Chris Ellis Award will open for entries once the sailing season starts.

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Handbooks, logbooks and assessment forms
We are working on revised versions of various handbooks and other documents for the 2018 season - anyone interested can see them on the website here:

Crew handbook (pre-voyage)
Crew logbook (for use during voyage):
Sea staff handbook

The Sea Staff handbook contains revised assessment form for bosun, third mate and second mate – this is because they can be completed over more than one voyage so people sometimes find it useful to keep a record of progress in their handbook. Skipper and 1M assessment forms are not in the handbook because they need to be completed in a single assessment, but anyone who needs to see a copy can find them in the Sea Staff Only section of the website.

There will be a revised edition of the Voyage Handbook (Baboon file) but that is still a work in progress!

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* Financial appeal
Huge thanks this week to the James Myatt Trust for another very generous grant towards voyage places for young people with physical and learning difficulties. Big thanks also to Ray Kipling for a very kind contribution; and to WesCom Signal and Rescue (formerly Drew Marine Signal and Safety) who are once again donating flares for us.

We need a regular flow of funds to cover at least three major areas: bursaries for young people who could not otherwise afford to sail; vessel maintenance and equipment; and staff salaries - please help, or pass on our details to anyone you come across who might make a grant, large or small.

See here for how to make a donation - you can contribute by cheque, phone or PayPal, but please do something if you possibly can. Don't forget that if you complete and return a Gift Aid form we can claim back tax on your donation.

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2018 AGM - a date for your diary
A long way off but you might like to make a note that our 2018 AGM will be on Saturday 3rd November - it will probably involve the usual curry night and we may well also be encouraging people to come that weekend to unload masses of kit from Prolific.

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Colin Baxter prints and postcard of Prolific for sale
We have a limited number of A4 prints and postcards of Prolific by the renowned marine artist Colin Baxter for sale - postcards cost £1 each and prints £6 each, including postage and packaging. Email molliecrawford@oytsouth.org to order.

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Easyfundraising - raise money for OYT South when you shop online
OYT South is now registered with Easyfundraising - you can raise money for the charity when you shop online. Easyfundraising says: “It doesn't cost you a penny extra. When you shop the easyfundraising way with one of our 3,241 shops and sites they give us a commission for your purchase. We turn that into a donation and give it to your good cause. Easy!”

If you ever shop online, do have a look!

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Branded clothing
OYT South branded clothing available - please see here. You can buy hoodies (in a wide range of colours), fleeces, short- and long-sleeved t-shirts, baseball caps, beanie hats, drill shirts, polo shirts and more, all with OYT South's logo!

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From youth crew to volunteer
Have you recently done a voyage as a young crew member, enjoyed it, and been told by the skipper or any of the other sea staff to think about coming back as a volunteer on board? This is how many of our watchleaders and bosuns started, and it’s a great opportunity for getting years of very cheap sailing, plus something impressive to add to your CV, college or job applications. If you start volunteering with us and do well, you could gain invaluable experience in leading and motivating teams, looking after safety issues, taking responsibility and more - especially if you end up volunteering on some of our voyages with highly disadvantaged and vulnerable young people.

If you’ve had a recommendation from the skipper, it’s still really up to you to decide whether you are keen and ready to take this step - moving from being a young crew member who can be looked after and supported by the sea staff, into a position of responsibility where you will be looking after other people and responsible for helping to deliver a successful voyage to others, and accepting that this can involve hard work - though we hope our volunteers also have plenty of fun! Junior volunteers will still get support and advice from more experienced sea staff, but you really have to be ready to get stuck in when there are things to do and your effort can help make the difference to keeping the boat working smoothly and ensuring that another group of young people has the best possible experience!

But the next stage is really up to you. There are plenty of young people who impress us on voyages each year, but the ones who get to come back for more voyages, training and qualifications are the ones who show a real interest and make the effort to keep in touch - we simply don’t have the time to chase all of you individually if we don’t hear from you. Reading this weekly newsletter is vital - you will see when we are advertising for trainee mates or bosuns, or offering courses, or asking for help with maintenance or other events. You may also sometimes see that we have a short-notice vacancy for a crew berth - if we can’t fill the place with a paying customer, offering it as a cut-price or even free place to a new potential volunteer whom we know will be an asset to the team is much better than sailing with an empty berth. So if you are keen, PLEASE read the bulletin and don’t be afraid to reply and ask questions - if you’re not sure whether an opportunity is suitable for you or not, or if there might be age restrictions, just ask. We really do want to hear from you!

If you read this newsletter regularly, you will see that the key period for sending in bids for volunteer berths tends to be November to early January. Every year we get a few people who haven't read the newsletter and don't start thinking about summer sailing until the new year is well underway - only to find that volunteer berths in school and college holidays are already booked up.

And one more thing ... if you are mature enough to be thinking about making the step up into volunteering, then you should really be contacting us yourself. It doesn't quite create the same impression if you get your mum to do it ...!

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Small boat training opportunities for sea staff
A while ago we consulted sea staff about the need for a small boat so that people can practise skills which aren’t easily learned in Prolific. While we have concluded, that - for the time being - the cost and workload of having a training boat of our own didn’t make that a good option, there was nevertheless a clear demand for access to a small boat. We have therefore made an arrangement with our good friends at the Discovery Sailing Project for the occasional use of their 34-foot Alexander Fairey.

The person in charge must have a full Day Skipper qualification and a recommendation from Mark Todd, Andy Viney or Peta Koczy confirming that you are an active member of OYT South sea staff with an appropriate level of competence; and there must be a second person on board with Day Skipper or suitable experience in case the skipper is incapacitated. Additionally someone must have RYA First Aid (or equivalent) and hold a valid VHF Radio Licence. At the moment the price is £250 for a weekend (Friday evening to Sunday afternoon) and £100 per day mid-week. This cost is ‘bare boat’. Cost for gas is included and diesel is charged at an hourly rate, deducted from a £20 cash deposit paid before takeover. The balance will be fully refunded if the vessel is left clean - if not, a deduction will be made for cleaning. Cleaning materials are provided.

Alexander Fairey sleeps a maximum of 8 people so might be suitable for a group of OYT South sea staff to get together and develop boat handling skills and command experience. Anyone interested should contact Clive Fisher at dsp_office@btconnect.com with preferred dates - obviously the boat is used for their own sea staff so the issue will always be about making sure they can fit everyone in.

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Youth Trustee - speaking up for young people

OYT South has a rule that at least one member of the Board of Trustees - which runs the charity - should be in the same age range as the young people who sail with us. The current Youth Trustee is 19-year old student Jack Dignan, who did his first voyage with us a couple of years ago. Jack is in a position to speak up for young crew members, suggest changes in the way the charity operates or to do anything else which will improve the experience of the young people who sail with us. If you are a young person and you have ideas or suggestions for how we can do better, and you want to talk to someone close to your own age, you can contact Jack. If you’re not happy with something and want to know what to do about it, you might want to start by talking to Jack. If you want to get more involved - whether by just doing another voyage, or by training as a volunteer - Jack can point you in the right direction. You can email him at jackdignan@oytsouth.org.

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Raise And Sail - website for anyone looking to raise money to come sailing
Raise And Sail is a section of this website full of ideas, information and support for young people who would like to raise money in order to come sailing with us. Huge thanks to Fiona Keen and Emma Burrows for putting Raise And Sail together. We hope you will find it useful - let us know how you get on as we can add success stories and new ideas to the site in due course.

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Online navigation training for volunteers and young people
OYT South has been offering basic navigation training through the RYA's Essential Navigation & Seamanship course - do have a look and sign up if you want the qualification.

For those of you who want something a little more advanced, one of our relief skippers, Simon Jinks, is offering online distance learning systems for the theory courses for Day Skipper, Coastal/Yachtmaster and Yachtmaster Ocean. Simon is a great sailor and a top instructor so this is very highly recommended. Details here. He is also offering a one-day Weather for Sailors course. Please note that Simon's website also includes Essential Navigation and the PPI course, both of which OYT South can offer in-house.

With our own courses and Simon's we now have navigation courses to suit everyone from total beginners right up to the most advanced level - please give it a go and do ask for advice if you are not sure which course is right for you.

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Keep in touch with other OYT South people
We are on Facebook at https://www.facebook.com/oytsouth - please do give us a Like! if you were friends with John Laing on our old page (https://www.facebook.com/johnlaingsailing please do move to the new page now.

We are also on Twitter @oytsouth so please follow us!

Please note that OYT South has a policy that our adult staff and volunteers should not make or accept individual online friend requests with crew members aged under 18. Young crew members can use the sites to stay in touch with the boat and with each other, but not with individual adults.

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Survey - tell us what you think
If you have recently completed a voyage, please help us by filling in our web-based survey. It really helps - we use the data to keep improving our voyages, and to help us raise funds!

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New readers' welcome and introduction
If you have recently registered your interest in OYT South, welcome to our e-newsletter, which is sent out almost every week, normally on a Friday. It includes a wide range of news from the boat and from the charity, including details of voyages available for young people; adult voyages; opportunities for adult volunteers both ashore and afloat, and much more. We find that while some people read the bulletin almost every week, many others dip in and out, and read it when it's convenient - which is why some items are repeated. New items are marked with an asterisk * so that if you did read it last week, you can see which sections you can safely skip.

Please feel free to join in any OYT South activities - nothing here is restricted to long-standing members or people who already know one another. New people are always very welcome!

If you need an introduction to the work of OYT South, you should find a lot of useful information on our website. But essentially, we are a registered charity (no. 1079959) which exists to offer adventure under sail as a personal development opportunity for young people aged 12-25, from the widest possible range of backgrounds. A high proportion of our young crew members are disadvantaged or deserving in some way: many of these sail in groups organised by other charities, youth clubs, special schools and so on, and will fill the bulk of our term-time voyages. But those from more fortunate backgrounds are also welcome to sail, either in groups or by coming as individuals on a mixed voyage. Every year we run a variety of shorter local voyages plus longer adventure trips - sometimes including Tall Ships races during the summer holidays. If you are aged 12-25 and hoping to sail as a crew member, take a look here - and this section is also useful for adults who are thinking of organising a voyage for a young person. Adults planning to organise a full group voyage should also see here. Adults who want to sail themselves should see here.

We have a professional staff skipper and engineer, but our watch leaders are normally all volunteers, who combine sailing skills with an interest in working with young people. You can find more information here - how the system works, how to join, and profiles of existing staff and volunteers.  

To volunteer for OYT South ashore, please see here. To help with the vessel's annual refit, see here.

It is a very expensive business maintaining a boat, running an office and employing staff. If you want to help us, please become a member of OYT South. Or see here for information on making a donation.

If you have any questions, please do email - or contact the office.

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“To be honest I never wanted to come, but I'm glad I did because I have learnt and seen so much!" Charlotte