OYT South bulletin 1st February 2019

In this Bulletin
Sections which have changed since last time marked *

* Major award for Holly !
Last Friday several members of OYT South's team attended the annual conference of the Association of Sail Training Organisations, which is always a great event but even more special this year because the award given by ASTO and the Maritime Coastguard Agency for the Best Potential Sail Training Skipper went to ... our very own Holly Vint!

This award is open to sail trainers who have not yet started skippering large sail training vessels. Holly, who spent the 2018 season with us as Sailing Support Officer, is no longer with us full-time (she is sailing somewhere much sunnier right now) but will be doing plenty of voyages in Prolific this year and working towards her skipper qualification.

The award certificate says: “Awarded to the sea staff member who shows the best potential, not just for command ability and seamanship but also for the capability of fulfilling the youth development aims of Sail Training.”


Huge congratulations to Holly - we couldn't be more proud of you !

Not forgetting that Peta has also recently won an award ... Here's a picture of our amazing team:

Peta and Holly

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* Refit news
- Prolific out of the water - and help still needed THIS weekend
Prolific is out of the water, and the main mast is also out!



Big thanks to everyone who has been working on board this week: Peta, Josh, Georgia, Danny, Ben, Mark, Andy Bristow, John Parkin and Roy Hughes. Thanks also to Marcus Hardiman for the use of his trailer to move our scaffolding!

On Monday the team moved the boat round from Southampton to Gosport where Prolific will be out of the water at Endeavour Quay until 19th February before moving back to Ocean Village. The mast came out on Tuesday and the boat came out very early on Wednesday morning - big thanks to the team at Endeavour Quay for taking such good care of us! Since the lift the team has been working hard on finishing the new lighting, and they have also started taking off and servicing the seacocks. Today they have started preparing the hull for antifouling. MASSIVE thanks to International Paint for our antifouling, and special thanks also to Fred Cole who is on board today to support and advise us.

Here's the view from our current location:


While Prolific is out of the water in Gosport, the bowthruster will be repaired but there is plenty of other work for volunteers as we are going to antifoul the hull and Peta needs good teams of people for prep and painting. This will partly happen on weekdays if anyone can help, but THIS WEEKEND February 2nd and 3rd is still the weekend for a MASSIVE push on prepping and antifouling the hull.

If you can only help for one weekend or even one day this winter,
this is the time we need you!

Massive thanks to everyone who has already arranged to come along but there is still room for more. Please can you email Peta at refit@oytsouth.org or call the boat phone 07990 518915 and book yourself in for either 2nd or 3rd February or both days (we will offer as much accommodation as we can manage). Don't forget to go to Gosport and not to Ocean Village!

There is also a refit weekend 9-10 March. (This one will be back in Southampton).

Please email refit@oytsouth.org to book yourself in for weekdays or either of these weekends.

Refit volunteers should normally be aged 18+ but it is sometimes possible to include 16 and 17 year olds who have had volunteer recommendations and hope to be sailing as trainee bosuns next year. It depends on what jobs are available and whether we have people to supervise under-18s.

We have a refit house for the staff and the full-time volunteer team but accommodation for others will depend on space available. If anyone living in the Southampton area is able to offer a bed or two, or even a sofa or floor space for camping mattresses during a refit weekend, please email refit@oytsouth.org.

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Amazon wishlist!

Prolific now has an Amazon wishlist - in case anyone can be tempted to buy a present for the boat! It's full of small items which we need over the winter, such as cable ties and sandpaper, and if you would like to buy something for us before the staff have to order them, we really would be incredibly grateful.

Also, don't forget that if you order anything at all through Amazon, whether for the boat or anyone else, OYT South is now registered with Amazon Smile which makes donations to us when people shop - Amazon will donate 0.5% of the net purchase price on eligible purchases. If you ever shop with Amazon, just go to https://smile.amazon.co.uk and pick Ocean Youth Trust South as your chosen charity. Then use that link every time you shop - all your other Amazon account settings remain unchanged.

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* February 2019 shorebased training weekend
- a few places still available

OYT South’s usual February shorebased training weekend will take place in Gosport on Sat 16th and Sun 17th February 2019.

Full details and a booking and payments link for courses, meals and very basic accommodation can be found here. Big thanks to everyone who has now paid for their courses and meals - we only have a few payments still outstanding for people who have confirmed a place on a course - so if you are one of those who hasn't paid, please get on and do it NOW!

However, there are still places available on a few courses. If you are interested, please email webmaster1@oytsouth.org first to check there is space for you - no point paying for a course if someone else has just taken the last place!

If you are really keen to do a course but the cost is an issue, you can ask about bursary funding - this is most likely to be approved if you are doing a course which will really help us, or if you need a qualification in order to pass an assessment for something where we are short of people.

Latest information on courses and availability:

First aid - Saturday 16th February and Sunday 17th February - all-day course, now available on either day. £80 per person. There are definitely spaces on the Sunday course and we may have one or two places available on the Saturday. Recommended for ALL sea staff, and compulsory for second mates and above, with updates required every three years.
Lifejacket packing - Saturday 16th February - half-day course (morning only). £5 per person. Recommended for ALL sea staff. NOW FULLY-BOOKED but we can take names for a reserve list in case we get any cancellations.
Chart corrections - Saturday 16th February - half-day course (afternoon only). £5 per person. Recommended for second mates and above, plus anyone else with a real interest in navigation, especially people who tend to be around on Prolific's maintenance days.
Youthwork - Sunday 17th February - all-day course. £35 per person. This should be an excellent day. The morning will be run by Jennie Hogan who delivered a fascinating session for us three years ago and is back by popular request. Jennie has done a lot of work with Hampshire County Council and is expert in understanding young people's behaviour, the underlying reasons behind challenging behaviour and what is going on in people's bodies when they react in ways that may seem to come from nowhere - and strategies for us to use to support these young people on our voyages. The afternoon will be run by John Snowden whom some of you will remember as a former first mate. He has been delivering sessions on behalf of the Metropolitan Police on cyberbullying; sexting, gangs and how this links to sexploitation, grooming, drugs, FGM and Prevent and is going to adapt this session for us. Recommended for ALL sea staff.
GMDSS (to get your radio licence) - this is mainly an online course which MUST be completed in advance, with a short practical session and an exam on the day. We will aim to fit this around other training as needed. The course fee to OYT South is £40 but there is an additional separate exam fee of £60 which must be paid to the RYA and not to us. Recommended for third mates, required for second mates and above. You must be aged 16+ to do the assessment.
Diesel - Allen Swift has kindly offered to run this course for us through Hamble School of Yachting (but at our venue). We are running a course on Saturday 16th February and could add another on Sunday 17th if we had some more people - please sign up now! Cost £50 per person. Recommended for bosuns plus second mates and above.

Please email webmaster1@oytsouth.org if you would be interested in any of these courses - many of them have limited places so don't miss out!

Other costs for the weekend, for your information: lunch on either day will be £5, dinner on Saturday £10, and very basic bed and breakfast (mattresses and sleeping bags on the floor of the Sea Cadet unit) £5. We will assume you can bring your own camping mattress unless you email to ask to borrow one.

If you want to do the RYA Sea Survival course including use of flares and a session with a liferaft in a  swimming pool), we recommend booking with KTY Yachts.

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Adult volunteer training voyages - current and potential volunteers, please come sailing and improve your skills!
We have two weekends in 2019 earmarked for volunteer training for adults (18+), plus one longer voyage also suitable for adult volunteer training. These are designed both for current volunteers who want to improve their own skills in sailing Prolific, on a voyage where they don't have to be supervising young people at the same time; and also for new potential volunteers who want to come along and find out what it's all about and how we work. They are also intended to be a lot of fun - please BOOK NOW, especially for the March weekend!

Dates for adult voyages are:

29-31 March, Southampton (8pm Friday to 5pm Sunday), £200 (but see below)

3-7 June, Southampton to Poole (2pm Monday to 12 noon Friday), £395. Passports required as we may sail to France if the weather allows.

11-13 October, Southampton (8pm Friday to 5pm Sunday), £200

The cost of volunteer training voyages is designed as a contribution to charitable funds from those who can afford it, and it includes a year's annual membership. Current and potential volunteers who still can't afford it, please apply to webmaster1@oytsouth.org for bursary funding - no-one who is already a valuable volunteer interested in improving their skills should be excluded from these voyages by the cost; and new potential volunteers who seem to have a  lot to offer the charity are also welcome to apply as we will be keen to invest in getting you trained and familiar with the boat. Email webmaster1@oytsouth.org to reserve a place, or for more information.

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* 2019 sailing programme - voyages for young people
Our 2019 sailing programme is available here - and voyages are selling very fast!

The following voyages are available for bookings now:

6-11 April, Southampton, 5 nights, age range 12-25, £490 per person, at least 4 berths available. Open to INDIVIDUAL bookings rather than an organised group.

12-16 April, Southampton, 4 nights, age range 12-25, £395 per person, at least 11 berths available. Open to INDIVIDUAL bookings rather than an organised group

17-21 April, Southampton, 4 nights, age range 16+, £395 per person, at least 5 berths available. We are looking for crew members aged 16+ for this voyage because six berths have been booked for a group of care leavers in that age range, so this voyage would be ideal for someone doing a DofE Gold residential, or for some of our potential junior sea staff trying to gain more experience, but it might not be the best group for 12 and 13-year olds to join.

24-29 June, Southampton to Poole, 5 nights, age range 12-25, £490 per person, 12-15 berths available.

16-22 July, Falmouth to Brixham, 6 nights, age range 12-25, £575 per person, 12-15 berths available.

29 July - 4 August, Brixham, 6 nights, age range 12-25, £575 per person, 8 berths available. Open to INDIVIDUAL bookings rather than an organised group. Passports needed as we may have the opportunity to sail to France, weather permitting.

14-20 Aug, Brixham, 6 nights, age range 12-25, £575 per person, 11 berths available. Open to INDIVIDUAL bookings rather than an organised group. Passports needed as we may have the opportunity to sail to France, weather permitting.

27 Aug - 1 Sept, Poole to Southampton, 5 nights, age range 12-25, £490 per person, 12 berths available. Open to INDIVIDUAL bookings rather than an organised group. Passports needed as we may have the opportunity to sail to France, weather permitting.

18-22 Oct, Southampton, 4 nights, age range 12-25, £375 per person, 12-15 berths available.

If you would like to make a booking or discuss programme alterations at any point in the 2019 season, please email caroline.white@oytsouth.org.

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NEW adult voyage in June

We now have a date for an adult voyage this year: 3 - 7 June, Southampton to Poole, £395 per person.

This voyage is open to anyone aged 18+ with no specific upper limit, and is the one chance of the season for anyone who is no longer eligible for youth voyages and is not a sailing volunteer to come and enjoy a voyage in our wonderful boat Prolific.  The aim is to have a fantastic cruise and get everyone involved with sailing the boat - we will ask everyone to bring passports as it would be great to get to France if the weather allows. If you are a parent who has been enviously watching your offspring enjoy voyages in Prolific, maybe this is your turn?

This voyage is also open to people who think they might want to volunteer for us in future but want to come and see what it's all about before committing. It's also open to current volunteers who would like to work on your own skills without needing to supervise young people at the same time. Email webmaster1@oytsouth.org if you are interested.

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* Events needing volunteers, and the 2019 AGM - dates for your diary!

Prolific is booked for two boat shows this year when we will need volunteers to get people interested in Ocean Youth Trust South!

The first is the Gosport Marine Festival 2019 on Saturday 11th May - we hope Prolific may be running a day sail as part of the festival (which will need sea staff) and we may also be able to have a stand on shore.

The second is the Poole Harbour Boat Show on the weekend of 7th-9th June. OYT South is the chosen charity for this event and they are raising funds to send Dorset young people sailing with us in the summer.

These will both be great events and we will need plenty of volunteers to get lots of people on board Prolific and talk to them about how we work. Ideally this will include volunteers of all ages and with different levels of experience but we will certainly want to make sure we have some young people on board.

For now, please just put these dates in your diary; but a bit nearer the time we will start organising details and asking volunteers to let us know when you are available.

In addition, the 2019 AGM has been set for Saturday 9th November - again, more details to follow!

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2020 advance planning

With summer 2019 filling up fast, we have already started giving some thought to what Prolific might do in summer 2020! A really exciting option would be to sail down to the Tall Ships festival in A Coruna in Spain in July; take part in the Tall Ships race to Dunkirk (another great festival) and then cruise on to a third festival, Sail Amsterdam, before heading back to the UK in August. More details and dates are available here and you can register to take part in any of the voyages, either as an individual or a group booking. (We aren't looking for sea staff bids yet!) The programme is not yet set in stone and we are also happy to talk to clients about other options - especially for the period in August after leaving Amsterdam.

Tall Ships race

Sail Amsterdam

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Leaflets about OYT South
There are leaflets here which you can print - please do use them to spread the word among anyone who might be tempted to sail with us, volunteer for us or support us in any way.

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Online fundraising - raise money with minimal effort! 

OYT South is now registered with Amazon Smile which makes donations to us when people shop - Amazon will donate 0.5% of the net purchase price on eligible purchases. If you ever shop with Amazon, do have a look - once you pick Ocean Youth Trust South as your chosen charity and start using https://smile.amazon.co.uk, you don’t need to do anything further, and all your other Amazon account settings remain unchanged.

We also receive donations through Easyfundraising - this one works for all sorts of online shopping, not just a single site like Amazon. One of our volunteers says “I booked a Citybreak weekend away on Expedia and car parking on Holiday Extras through Easyfundraising and that produced £18.28 for OYT South at zero cost to me.” Easyfundraising says: "It doesn't cost you a penny extra. When you shop the easyfundraising way with one of our 3,241 shops and sites they give us a commission for your purchase. We turn that into a donation and give it to your good cause. Easy!"

If all our supporters got into the habit of raising money for us when shopping online, it would soon mount up. If you can persuade your friends and family to do it, even better. And if you work for a business which spends significant sums online, who knows how much you could raise?

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Chris Ellis Award - win up to £500
If you have enjoyed a voyage with OYT South and want to come again (and are aged 12-25), please think about entering for this award. You can win up to £500 off the price of another voyage, by sending in an account of a voyage you have already done with us. It can be a logbook, diary, story, pictures, video - anything which gives the judges an idea of why you had a good time and would like to come again. The prize is judged at the end of each season and the award can be spent on a voyage the following year. Entries should be emailed to webmaster1@oytsouth.org  or posted to the office. See here for more details of this award, which was set up in memory of the charity's founder. You can also see some previous winning entries.

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Financial appeal
We need a regular flow of funds to cover at least three major areas: bursaries for young people who could not otherwise afford to sail; vessel maintenance and equipment; and staff salaries - please help, or pass on our details to anyone you come across who might make a grant, large or small.

See here for how to make a donation - you can contribute by cheque, phone or PayPal, but please do something if you possibly can. Don't forget that if you complete and return a Gift Aid form (pdf) we can claim back tax on your donation.

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RYA courses with SeaRegs

Occasional OYT South relief skipper Simon Jinks's company SeaRegs is now offering RYA practical coursers on a regular basis. This year they have a monthly programme of both Sail and Power Yachtmaster weeks and Day Skipper weeks, as well as both classroom based and online theory courses. A 10% discount is available for booking both a theory course and a practical course.

Contact Vicky Jinks admin@searegs.co.uk if you are interested - please DON'T reply to the OYT South staff via the bulletin for this one!

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Colin Baxter prints and postcard of Prolific for sale
We have a limited number of A4 prints and postcards of Prolific by the renowned marine artist Colin Baxter for sale - postcards cost £1 each and prints £6 each, including postage and packaging. Email joclark@oytsouth.org to order.

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Branded clothing
OYT South branded clothing available - please see here. You can buy hoodies (in a wide range of colours), fleeces, short- and long-sleeved t-shirts, baseball caps, beanie hats, drill shirts, polo shirts and more, all with OYT South's logo!

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From youth crew to volunteer
Have you recently done a voyage as a young crew member, enjoyed it, and been told by the skipper or any of the other sea staff to think about coming back as a volunteer on board? This is how many of our watchleaders and bosuns started, and it’s a great opportunity for getting years of very cheap sailing, plus something impressive to add to your CV, college or job applications. If you start volunteering with us and do well, you could gain invaluable experience in leading and motivating teams, looking after safety issues, taking responsibility and more - especially if you end up volunteering on some of our voyages with highly disadvantaged and vulnerable young people.

If you’ve had a recommendation from the skipper, it’s still really up to you to decide whether you are keen and ready to take this step - moving from being a young crew member who can be looked after and supported by the sea staff, into a position of responsibility where you will be looking after other people and responsible for helping to deliver a successful voyage to others, and accepting that this can involve hard work - though we hope our volunteers also have plenty of fun! Junior volunteers will still get support and advice from more experienced sea staff, but you really have to be ready to get stuck in when there are things to do and your effort can help make the difference to keeping the boat working smoothly and ensuring that another group of young people has the best possible experience!

But the next stage is really up to you. There are plenty of young people who impress us on voyages each year, but the ones who get to come back for more voyages, training and qualifications are the ones who show a real interest and make the effort to keep in touch - we simply don’t have the time to chase all of you individually if we don’t hear from you. Reading this weekly newsletter is vital - you will see when we are advertising for trainee mates or bosuns, or offering courses, or asking for help with maintenance or other events. You may also sometimes see that we have a short-notice vacancy for a crew berth - if we can’t fill the place with a paying customer, offering it as a cut-price or even free place to a new potential volunteer whom we know will be an asset to the team is much better than sailing with an empty berth. So if you are keen, PLEASE read the bulletin and don’t be afraid to reply and ask questions - if you’re not sure whether an opportunity is suitable for you or not, or if there might be age restrictions, just ask. We really do want to hear from you!

If you read this newsletter regularly, you will see that the key period for sending in bids for volunteer berths tends to be November to early January. Every year we get a few people who haven't read the newsletter and don't start thinking about summer sailing until the new year is well underway - only to find that volunteer berths in school and college holidays are already booked up.

And one more thing ... if you are mature enough to be thinking about making the step up into volunteering, then you should really be contacting us yourself. It doesn't quite create the same impression if you get your mum to do it ...!

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Youth Trustee - speaking up for young people

OYT South has a rule that at least one member of the Board of Trustees - which runs the charity - should be in the same age range as the young people who sail with us. The current Youth Trustee is 22-year old student Jack Dignan, who did his first voyage with us in 2014. Jack is in a position to speak up for young crew members, suggest changes in the way the charity operates or to do anything else which will improve the experience of the young people who sail with us. If you are a young person and you have ideas or suggestions for how we can do better, and you want to talk to someone close to your own age, you can contact Jack. If you’re not happy with something and want to know what to do about it, you might want to start by talking to Jack. If you want to get more involved - whether by just doing another voyage, or by training as a volunteer - Jack can point you in the right direction. You can email him at jackdignan@oytsouth.org.

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Raise And Sail - website for anyone looking to raise money to come sailing
Raise And Sail is a section of this website full of ideas, information and support for young people who would like to raise money in order to come sailing with us. Huge thanks to Fiona Keen and Emma Burrows for putting Raise And Sail together. We hope you will find it useful - let us know how you get on as we can add success stories and new ideas to the site in due course.

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Online navigation training for volunteers and young people
OYT South has been offering basic navigation training through the RYA's Essential Navigation & Seamanship course - do have a look and sign up if you want the qualification.

For those of you who want something a little more advanced, one of our relief skippers, Simon Jinks, is offering online distance learning systems for the theory courses for Day Skipper, Coastal/Yachtmaster and Yachtmaster Ocean. Simon is a great sailor and a top instructor so this is very highly recommended. Details here. He is also offering a one-day Weather for Sailors course. Please note that Simon's website also includes Essential Navigation and the PPI course, both of which OYT South can offer in-house.

With our own courses and Simon's we now have navigation courses to suit everyone from total beginners right up to the most advanced level - please give it a go and do ask for advice if you are not sure which course is right for you.

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Keep in touch with other OYT South people
We are on Facebook at https://www.facebook.com/oytsouth - please do give us a Like! if you were friends with John Laing on our old page (https://www.facebook.com/johnlaingsailing please do move to the new page now.

We are also on Twitter @oytsouth so please follow us!

And Instagram @oyt_south

And LinkedIn Ocean Youth Trust South

Please note that OYT South has a policy that our adult staff and volunteers should not make or accept individual online friend requests with crew members aged under 18. Young crew members can use the sites to stay in touch with the boat and with each other, but not with individual adults.

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New readers' welcome and introduction
If you have recently registered your interest in OYT South, welcome to our newsletter, which is sent out almost every week, normally on a Friday, and is also copied onto the website.

If you have just started receiving this newsletter by email, it is because we believe you have signed up and consented to receive it - perhaps by emailing us to ask for it, completing a form on our website, or adding your email address to the book on board where people can sign up to receive news, as well as leaving comments. If this was a mistake or you simply decide you want to stop receiving the newsletter, just press “reply” to the email and write UNSUBSCRIBE at the top, or email webmaster1@oytsouth asking to unsubscribe.

Each week the newsletter includes a wide range of news from the boat and from the charity, including details of voyages available for young people; adult voyages; opportunities for adult volunteers both ashore and afloat, and much more. We find that while some people read the bulletin almost every week, many others dip in and out, and read it when it's convenient - which is why some items are repeated. New items are marked with an asterisk * so that if you did read it last week, you can see which sections you can safely skip.

Please feel free to join in any OYT South activities - nothing here is restricted to long-standing members or people who already know one another. New people are always very welcome!

If you need an introduction to the work of OYT South, you should find a lot of useful information on our website. But essentially, we are a registered charity (no. 1079959) which exists to offer adventure under sail as a personal development opportunity for young people aged 12-25, from the widest possible range of backgrounds. A high proportion of our young crew members are disadvantaged or deserving in some way: many of these sail in groups organised by other charities, youth clubs, special schools and so on, and will fill the bulk of our term-time voyages. But those from more fortunate backgrounds are also welcome to sail, either in groups or by coming as individuals on a mixed voyage. Every year we run a variety of shorter local voyages plus longer adventure trips - sometimes including Tall Ships races during the summer holidays. If you are aged 12-25 and hoping to sail as a crew member, take a look here - and this section is also useful for adults who are thinking of organising a voyage for a young person. Adults planning to organise a full group voyage should also see here. Adults who want to sail themselves should see here.

We have a professional staff skipper and engineer, but our watch leaders are normally all volunteers, who combine sailing skills with an interest in working with young people. You can find more information here - how the system works, how to join, and profiles of existing staff and volunteers.  

To volunteer for OYT South ashore, please see here. To help with the vessel's annual refit, see here.

It is a very expensive business maintaining a boat, running an office and employing staff. If you want to help us, please become a member of OYT South. Or see here for information on making a donation.

If you have any questions, please do email - or contact the office.

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Receiving this newsletter by email
Many thanks to all those who have given consent to receiving this newsletter by email. If you are not currently getting it by email and would like to, please just click here Newsletter Subscribe and press "send", or email webmaster1@oytsouth.org.

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“To be honest I never wanted to come, but I'm glad I did because I have learnt and seen so much!" Charlotte