Mates training

Newsletter

OYT South bulletin 18th October 2019

In this Bulletin
Sections which have changed since last time marked *


JOB ADVERTISEMENT : part-time Administrator

Would you like to work for Ocean Youth Trust South?

We are looking for a part-time Administrator, based in our Gosport office - a great chance for someone to make a difference every day, working for an award-winning charity. Full details here. Closing date for applications 31st October.

This arises from a series of changes in our office. After a year in the business, we’ve decided to give Jo the title of Admin Manager, which more clearly reflects her role. We have also changed Sally’s job title to Finance Manager which better represents her role in the business. Since Sally will be stepping back to a more part-time role from January, we are recruiting for an Administrator to cover the gap this leaves. Please do look at the detailed web-page and think about whether it might suit you, or pass it on to anyone you know who might be a great addition to our team!

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AGM Notice and BOOK NOW for 2019 AGM curry night
The formal notice of OYT South’s AGM has been sent out by email to members, with the agenda, minutes of last meeting, accounts etc. If you think you are a member of OYT South and have not received this mailing, please email office@oytsouth.org.

OYT South's AGM will take place on Saturday 9th November - this is normally a VERY short meeting combined with a lively social evening.

The AGM itself will take place on board Prolific in Ocean Village, Southampton - arrivals from 1730, with the meeting itself at 1800. There will then be a review of the year before a curry night.

The curry night will be in Kuti's Brasserie, Southampton. As we'll be a large group we have arranged to have their excellent set menu, ONLY available to those who book and pay in advance: £20 per head. Please note this advance payment is just for food - you will need to pay for any drinks or a tip on the night. Deadline for bookings 31st October.

Booking form for the curry and all the details about the AGM, including where to find the boat, are available here.

Please note that Peta needs a big team of helpers over the weekend of the AGM to help move kit off the boat in preparation for the refit. Accommodation on board on the night of the AGM will give priority to people who are also helping on the boat. Please email refit@oytsouth.org if you can help on the Saturday or Sunday or both, stating whether or not you are looking to stay on board on the Saturday night.

Please also note that only paid-up members can vote at the AGM (you can join now here).

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* Furniture needed for refit house - can you help?

OYT South has once again rented a house for the winter, to accommodate our staff who normally live on board during the season and who will be running Prolific's refit - which also means that volunteers who come and help with the refit can be offered a place to stay. Big thanks to Fred Cole for helping to sort out the house for us.

This year's refit house comes equipped with fridge, freezer and microwave, and we already own a small amount of furniture including beds - but we need things like sofas, tables, chests of drawers and so on. If you have anything you might be able to donate, please contact refit@oytsouth.org.

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* Prolific's Amazon wishlist!
Prolific now has an Amazon wishlist - in case anyone can be tempted to buy a present for the boat! The list is full of small items which we need over the winter, and if you would like to buy something for us before the staff have to order them, we really would be incredibly grateful.

This year's refit will involve a LOT of painting, so things like sandpaper, brushes and gloves would be particularly appreciated!

Also, don't forget that if you order anything at all through Amazon, whether for the boat or anyone else, OYT South is now registered with Amazon Smile which makes donations to us when people shop - Amazon will donate 0.5% of the net purchase price on eligible purchases. If you ever shop with Amazon, just go to https://smile.amazon.co.uk and pick Ocean Youth Trust South as your chosen charity. Then use that link every time you shop - all your other Amazon account settings remain unchanged.

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* Voyage news
Last weekend was a mates' training weekend - mainly involving people new to the charity and interested in finding out what it takes to become a volunteer, plus a few who are already involved with us coming along for extra experience. It was a really intensive weekend of training in a variety of weather conditions - light winds on Saturday and more than enough wind on Sunday!

Saturday morning was spent showing everyone how we would run each sail hoist using a watch of young people – how to do the briefings, how to set everything up safely, what needs to be most closely supervised etc. Then in the afternoon we had sails going up and down one after another as different people took turns to lead the exercise. We also had sessions on how to work safely on the bowsprit, how to fill in the logbook, and how to steer - or teach young people to steer by wind and compass. Saturday night was spent in Cowes and then on Sunday, in much windier conditions, there was time for lots of training in reefing, man overboard recovery drills and more.

The mood on board seems to have changed dramatically depending on whether it was raining or not!

mates' training

mates' training

We ended the weekend with a good number of new sea staff recommendations for potential watchleaders and bosuns - we hope to see lots of them back on board next season! Big thanks to sea staff Peta, Josh, Georgia, Andy R, Miranda, Dave and Cathy A.

We had an extra maintenance day on Monday - big thanks to Peta, Steve, Cathy L, Lucinda, Georgia and Josh. There was lots of mending of batten pockets; dinghy maintenance; engine and bilge cleaning and more.

On Monday we were joined by five young people and three staff from Limes College pupil referral unit in London. They motored to Yarmouth on the first evening with everyone having a go at steering, and briefings on the way, before dinner and a windy night on a buoy.

On Wednesday there was time to look at the chart and do some work on their crew logbooks before sailing to Cowes where they had dinner followed by shore leave and a night walk along the beach.

Limes College at sea

Limes College at sea

Thursday was a fun sailing day in the western Solent, with everyone getting wet on the foredeck, and later there was time for bowsprit tours. They got into Ocean Village last night and had tacos for dinner before the voyage ended this morning. Big thanks to sea staff Peta, Steve, Cathy L, Lucinda and Georgia, plus the Limes group leaders.

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2020 draft sailing programme
- including possible Tall Ships and Spanish voyages
We have been contacting all our regular clients for their input into our 2020 sailing programme, and although parts of the programme are not yet finalised, we've published the latest draft version here.

You will see that this draft includes some overseas voyages and a Tall Ships race in July and August. We will only go ahead with this part of the programme if we can be confident of filling enough places to make it financially viable - otherwise we will revert to a UK-based programme. We will review bookings and enquiries in the next few weeks before making a firm decision, so please register now if you are interested. (NB at this stage we are only looking at bookings from young people - NOT sea staff bookings!)

The leg down to Spain and the race from Spain to Dunkirk are twice the length of our standard voyages and therefore relatively expensive. If you would like to take part but can't afford it, please register interest anyway - there is a box on the form to tick if you would like us to contact you if we hear about any funds you may be able to apply for - assuming there are still places left on your chosen voyage at that stage!

Coruna

Coruna

We won't take any firm bookings and payments for overseas voyages until we're sure we have enough interest to go ahead.

If you are interested in a group booking (up to 15 people) or you want to discuss changes to voyage dates, durations or ports to suit your group, please contact caroline.white@oytsouth.org.

For individual bookings, please contact joclark@oytsouth.org who will make a note of your details and availability and let you know when voyage dates are released to individuals. This is because our voyages are divided between group bookings (such as schools) and mixed individual voyages and we need to concentrate individual bookings into a sensible number of voyages - no point ending up with twenty voyages with only two or three people booked on each (not enough to sail the boat). So we will release individual voyages a few at a time once we can start seeing that there is enough interest for the voyage to work. This also gives us a chance to tell people about the likely age range of a voyage before they book - you may not want your 12-year old on a voyage where everyone else is 18!

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2020 adult voyages - including training for current and potential volunteers, and NEW 2020 adult week!
Our 2020 programme includes two adult weekend voyages:

27-29 March 2020 (this one is filling up fast)
9-11 October 2020

Both these voyages start and finish in Southampton and run from 8pm Friday to 5pm Sunday. Cost is £205 per person and they are open to anyone aged 18+ but particularly suited to volunteers who want a chance to practise your skills without having to supervise young people at the same time - including current volunteers but also adults who are interested in getting involved and want to find out more.

There will also be a longer adult voyage:

7-12 June 2020, Southampton to Poole, 5 nights, age range 18+, £505 per person, ideal for training current and potential volunteers but also suitable for other adults.

Email webmaster1@oytsouth.org to reserve a place. if you have already reserved a place on an adult weekend but would like to swap to the longer voyage now we have a date, just let us know!

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Some winter refit dates - help needed

We haven’t yet finalised all the plans for Prolific’s winter refit 2019-20, but we do have a few dates for you:

From Tuesday 5th to Friday 8th November we will be starting to set up for refit - clearing the store, moving into the refit house etc. - and we'd really appreciate help, especially from anyone with a car, van or trailer who can help us to move gear.

The weekend of 9-10 November will be a volunteers' weekend when we need to shift loads of gear off the boat and also do a deep clean. Lots of help required!

We're also aiming for a volunteers' weekend 7-8 December.

Key dates including volunteer weekends from January to March 2020 will be published in due course. You can email refit@oytsouth.org if you can help with any of this and we'll get back to you much nearer the time.

Prolific will be on her usual berth in Ocean Village. Refit helpers can call the boat phone 07990 518915 on the day to sort out parking permits and gate codes. The postcode for the marina is officially SO14 3TG but that is likely to lead you to the area around the marina office on the north side of the marina. In practice, Prolific’s usual berth is here, on the south side of the entrance to Ocean Village marina (NB there is usually no parking on this side):

location

Volunteer weekends are arranged so that those of you with jobs or other commitments can still get involved over the winter. Your help really is vital - and for our volunteer sea staff, if we get too many applications to sail on the really popular voyages next year, the people who have helped at refit - or supported the charity in other ways, such as raising money or introducing us to new clients - may find themselves higher on the priority list than people who haven't done so much...

We provide food for refit helpers, and accommodation as long as there is room in the refit house.

Refit helpers should generally be aged 18+ though the skipper will sometimes accept 16 and 17-year olds who have been recommended to train as volunteer sea staff - it depends what jobs are being done at the time you want to come, and whether we have someone available to supervise you.

Email refit@oytsouth.org if you want to get involved, or you have any questions.

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Calling all supporters who work in the marine sector!
Thanks to everyone who has contributed to this initiative so far - including:

  • an offshore surveyor
  • a vessel traffic services operator
  • a Royal Fleet Auxiliary Deck Officer Cadet
  • a dinghy instructor
  • a sail training skipper
  • a renewable fuels trader
  • a tug captain
  • a freelance sailor
  • third officer on a cruise ship
  • Chief Officer and Senior DPO on Subsea Construction Vessels
  • the Chief Executive of the Maritime and Coastguard Agency!

Have a look here to see what other people have sent in, and then please do write your own!

Whether you work at sea, or you are based ashore doing something with maritime connections, can you help us with some information about how you got into your job and what you actually do?

OYT South sails with hundreds of young people each year and most of them are not aware of the huge range of jobs available in the marine sector. But we know there are jobs at every level of qualifications, skills and experience, from professional seafarers, sailing instructors, marina managers and dockmasters, riggers, surveyors, sailmakers, yacht designers, to specialists in paint or electronics or water systems or engineering. There are people working as managers or admin assistants in the offices of marine companies; there are those who clean or repair boats; there are chefs on cruise ships; there are staff in chandleries; there are coastguards and lifeboat crews; there are lawyers and accountants and insurers specialising in the marine sector; there are marine photographers and artists ... a broader range of careers than we could possibly list.

Our idea is to put together a folder to keep on the boat containing a page each from as many of our friends and supporters as possible, briefly describing any job you currently hold or have previously held, connected to the maritime sector in some way - so that young people who sail with us can leaf through it and get some ideas. It would be left handy for people to browse when off-watch. We're not looking for lots of detail - a page from each person would be fine. Just enough that it might spark some interest and lead a young person to look into things more thoroughly!

If you can help, what we are looking for is:

1) Your job title (and your name if you like, though we are happy to leave this out if you want)
2) A photo of you at work (or of something work-related if you prefer not to appear)
3) How did you get into your current job? What qualifications and experience did you need?
4) What sorts of things might you do in a typical week?
5) What's the best thing about your job?
6) One piece of advice for a young person who might one day like a job like yours?

The target audience might not be anywhere near applying for real jobs - they may just be wondering what GCSE options to take, or what college course to apply for ... and if we can inspire them by showing them some different career options, they can start making choices that set them on the right path.

Email it to caroline.white@oytsouth.org and we'll start putting the folder together.

Please help us to inspire young people. You never know, you might change someone's life! Here are some examples to get you started.

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Vessel Tracking

Don’t forget you can always have a look and see where Prolific is sailing.

If you discover she is in a harbour somewhere near you, please go and say hello. If we’re not too busy with activities with young people, then visitors are generally welcome. You can always call the boat beforehand (07990 518915) to see if there is time for a visit - and sometimes you may be just what we need if you have local information or a bit of time to spare to help with something, or a car for running a quick errand!

Big thanks to the Graham High Charity who sponsor our vessel tracking.

Tracking Prolific

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* Financial appeal
Big thanks this week to the Geoff Herrington Foundation and the Angus Allnatt Foundation for very generous donations - both have once again made major contributions to bursary funding which will help disadvantaged and vulnerable young people to sail with us in 2020! Also huge thanks to Rafiki which is making a grant to rewire Prolific's engine this winter (and special thanks to Joe Macgregor who introduced us),

We need a regular flow of funds to cover at least three major areas: bursaries for young people who could not otherwise afford to sail; vessel maintenance and equipment; and staff salaries - please help, or pass on our details to anyone you come across who might make a grant, large or small.

See here for how to make a donation - you can contribute by cheque, phone or PayPal, but please do something if you possibly can. Don't forget that if you complete and return a Gift Aid form (pdf) we can claim back tax on your donation.

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Online fundraising - are you helping us raise funds?

We've been mentioning Easyfundraising in this newsletter for a while but we know a lot of our supporters haven't tried it, so we just wanted to highlight how easy it is! All it takes is to go to Easyfundraising and sign up (which is extremely quick and simple). If you want (it's entirely up to you) then you can even install a donation reminder on your web browser so that whenever you do a search for online shopping, you'll see whether each seller offers donations and how much (it's still up to you whether to make a donation for any particular transaction) - and it won't cost you a penny. If, instead of doing a search, you go direct to a seller's website, you may get a popup showing that donations are available.

There are really significant donations available for some larger purchases such as flights and hotels, and it still doesn't cost you anything. Some charities are making substantial amounts of money through easyfundraising, so please try it if you can.

There's no cost to you, and all it does is remind you of donations available so you can't forget it when you shop online - you can still opt out any time you like.

OYT South is also registered with Amazon Smile which makes donations to us when people shop - Amazon will donate 0.5% of the net purchase price on eligible purchases. If you ever shop with Amazon, do have a look - once you pick Ocean Youth Trust South as your chosen charity and start using https://smile.amazon.co.uk, you don't need to do anything further, and all your other Amazon account settings remain unchanged.

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Chris Ellis Award - win up to £500
off the price of your next voyage
Open until Christmas for 2019 entries.

If you enjoy a voyage with OYT South and want to come again (and are aged 12-25), please think about entering for this award. You can win up to £500 off the price of another voyage, by sending in an account of a voyage you have already done with us. It can be a logbook, diary, story, pictures, video - anything which gives the judges an idea of why you had a good time and would like to come again. The prize is judged at the end of each season and the award can be spent on a voyage the following year. Entries should be emailed to webmaster1@oytsouth.org  or posted to the office. See here for more details of this award, which was set up in memory of the charity's founder. You can also see some previous winning entries.

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Youth Trustee - speaking up for young people

OYT South has a rule that at least one member of the Board of Trustees - which runs the charity - should be in the same age range as the young people who sail with us. The current Youth Trustee is Lauren Mackenzie, aged 19. Lauren first sailed with us for her gold DofE and quickly started volunteering with us, qualifying as a watchleader as soon as she was old enough and then being upgraded to second mate last September. She is currently in her first year at university, studying maths at Oxford.

Lauren is in a position to speak up for young crew members, suggest changes in the way the charity operates or to do anything else which will improve the experience of the young people who sail with us. If you are a young person and you have ideas or suggestions for how we can do better, and you want to talk to someone close to your own age, you can contact Lauren. If you’re not happy with something and want to know what to do about it, you might want to start by talking to Lauren. If you want to get more involved - whether by just doing another voyage, or by training as a volunteer - Lauren can point you in the right direction. You can email her at laurenmackenzie@oytsouth.org.

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RYA courses with SeaRegs

Occasional OYT South relief skipper Simon Jinks's company SeaRegs is now offering RYA practical coursers on a regular basis. This year they have a monthly programme of both Sail and Power Yachtmaster weeks and Day Skipper weeks, as well as both classroom based and online theory courses. A 10% discount is available for booking both a theory course and a practical course.

Contact Vicky Jinks admin@searegs.co.uk if you are interested - please DON'T reply to the OYT South staff via the bulletin for this one!

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Branded clothing
OYT South branded clothing available - please see here. You can buy hoodies (in a wide range of colours), fleeces, short- and long-sleeved t-shirts, baseball caps, beanie hats, polo shirts and more, all with OYT South's logo!

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From youth crew to volunteer
Have you recently done a voyage as a young crew member, enjoyed it, and been told by the skipper or any of the other sea staff to think about coming back as a volunteer on board? This is how many of our watchleaders and bosuns started, and it’s a great opportunity for getting years of very cheap sailing, plus something impressive to add to your CV, college or job applications. If you start volunteering with us and do well, you could gain invaluable experience in leading and motivating teams, looking after safety issues, taking responsibility and more - especially if you end up volunteering on some of our voyages with highly disadvantaged and vulnerable young people.

If you’ve had a recommendation from the skipper, it’s still really up to you to decide whether you are keen and ready to take this step - moving from being a young crew member who can be looked after and supported by the sea staff, into a position of responsibility where you will be looking after other people and responsible for helping to deliver a successful voyage to others, and accepting that this can involve hard work - though we hope our volunteers also have plenty of fun! Junior volunteers will still get support and advice from more experienced sea staff, but you really have to be ready to get stuck in when there are things to do and your effort can help make the difference to keeping the boat working smoothly and ensuring that another group of young people has the best possible experience.

But the next stage is really up to you. There are plenty of young people who impress us on voyages each year, but the ones who get to come back for more voyages, training and qualifications are the ones who show a real interest and make the effort to keep in touch - we simply don’t have the time to chase all of you individually if we don’t hear from you. Reading this weekly newsletter is vital - you will see when we are advertising for trainee mates or bosuns, or offering courses, or asking for help with maintenance or other events. You may also sometimes see that we have a short-notice vacancy for a crew berth - if we can’t fill the place with a paying customer, offering it as a cut-price or even free place to a new potential volunteer whom we know will be an asset to the team is much better than sailing with an empty berth. So if you are keen, PLEASE read the bulletin and don’t be afraid to reply and ask questions - if you’re not sure whether an opportunity is suitable for you or not, or if there might be age restrictions, just ask. We really do want to hear from you!

If you read this newsletter regularly, you will see that the period for sending in bids for volunteer berths is generally from November to early January. There's no point sending in bids until we ask for them as we won't be taking bookings any earlier - but every year we get a few people who haven't read the newsletter and don't start thinking about summer sailing until the new year is well underway - only to find that volunteer berths in school and college holidays are already booked up.

And one more thing ... if you are mature enough to be thinking about making the step up into volunteering, then you should really be contacting us yourself. It doesn't quite create the same impression if you get your mum to do it ...!

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Raise And Sail - website for anyone looking to raise money to come sailing
Raise And Sail is a section of this website full of ideas, information and support for young people who would like to raise money in order to come sailing with us. Huge thanks to Fiona Keen and Emma Burrows for putting Raise And Sail together. We hope you will find it useful - let us know how you get on as we can add success stories and new ideas to the site in due course.

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Online navigation training for volunteers and young people
OYT South has been offering basic navigation training through the RYA's Essential Navigation & Seamanship course - do have a look and sign up if you want the qualification.

For those of you who want something a little more advanced, one of our relief skippers, Simon Jinks, is offering online distance learning systems for the theory courses for Day Skipper, Coastal/Yachtmaster and Yachtmaster Ocean. Simon is a great sailor and a top instructor so this is very highly recommended. Details here. He is also offering a one-day Weather for Sailors course. Please note that Simon's website also includes Essential Navigation and the PPI course, both of which OYT South can offer in-house.

With our own courses and Simon's we now have navigation courses to suit everyone from total beginners right up to the most advanced level - please give it a go and do ask for advice if you are not sure which course is right for you.

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Keep in touch with other OYT South people
We are on Facebook at https://www.facebook.com/oytsouth - please do give us a Like! If you were friends with John Laing on our old page (https://www.facebook.com/johnlaingsailing please do move to the new page now.

We are also on Twitter @oytsouth so please follow us!

And Instagram @oyt_south

And LinkedIn Ocean Youth Trust South

Please note that OYT South has a policy that our adult staff and volunteers should not make or accept individual online friend requests with crew members aged under 18, or vulnerable adults. Crew members can use the sites to stay in touch with the boat and with each other, but not with individual staff and volunteers.

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New readers' welcome and introduction
If you have recently registered your interest in OYT South, welcome to our newsletter, which is sent out almost every week, normally on a Friday, and is also copied onto the website.

If you have just started receiving this newsletter by email, it is because we believe you have signed up and consented to receive it - perhaps by emailing us to ask for it, completing a form on our website, or adding your email address to the book on board where people can sign up to receive news, as well as leaving comments. If this was a mistake or you simply decide you want to stop receiving the newsletter, just press “reply” to the email and write UNSUBSCRIBE at the top, or email webmaster1@oytsouth asking to unsubscribe.

Each week the newsletter includes a wide range of news from the boat and from the charity, including details of voyages available for young people; adult voyages; opportunities for adult volunteers both ashore and afloat, and much more. We find that while some people read the bulletin almost every week, many others dip in and out, and read it when it's convenient - which is why some items are repeated. New items are marked with an asterisk * so that if you did read it last week, you can see which sections you can safely skip.

Please feel free to join in any OYT South activities - nothing here is restricted to long-standing members or people who already know one another. New people are always very welcome!

If you need an introduction to the work of OYT South, you should find a lot of useful information on our website. But essentially, we are a registered charity (no. 1079959) which exists to offer adventure under sail as a personal development opportunity for young people aged 12-25, from the widest possible range of backgrounds. A high proportion of our young crew members are disadvantaged or deserving in some way: many of these sail in groups organised by other charities, youth clubs, special schools and so on, and will fill the bulk of our term-time voyages. But those from more fortunate backgrounds are also welcome to sail, either in groups or by coming as individuals on a mixed voyage. Every year we run a variety of shorter local voyages plus longer adventure trips - sometimes including Tall Ships races during the summer holidays. If you are aged 12-25 and hoping to sail as a crew member, take a look here - and this section is also useful for adults who are thinking of organising a voyage for a young person. Adults planning to organise a full group voyage should also see here. Adults who want to sail themselves should see here.

We have a professional staff skipper and engineer, but our watch leaders are normally all volunteers, who combine sailing skills with an interest in working with young people. You can find more information here - how the system works, how to join, and profiles of existing staff and volunteers.  

To volunteer for OYT South ashore, please see here. To help with the vessel's annual refit, see here.

It is a very expensive business maintaining a boat, running an office and employing staff. If you want to help us, please become a member of OYT South. Or see here for information on making a donation.

If you have any questions, please do email - or contact the office.

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Receiving this newsletter by email
Many thanks to all those who have given consent to receiving this newsletter by email. If you are not currently getting it by email and would like to, please just click here Newsletter Subscribe and press "send", or email webmaster1@oytsouth.org.

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“To be honest I never wanted to come, but I'm glad I did because I have learnt and seen so much!" Charlotte

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